Executive Assistant

JOB DESCRIPTION

Provides comprehensive administrative support to various executives. Manages daily office tasks like scheduling meetings, managing calendars, preparing correspondence, coordinating travel arrangements, and maintaining office supplies, answers non-routine correspondence, and assembles highly confidential and sensitive information, ensuring smooth operation of the office environment while providing excellent communication and organizational skills. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload.

Principal Duties And Responsibilities

• Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining the executive’s schedules
• Works with the Company’s travel advisors to make travel and lodging arrangements.
• Establishes, maintains, processes, and updates routine and sometimes confidential files, records, and/or other documents.
• Welcomes and directs visitors, when appropriate; resolves routine administrative problems and answers inquiries concerning activities and operations of departments; accepts, screens, and routes telephone calls as required.
• Sorts, screens, and distribute incoming and outgoing mail; drafts or prepares responses to routine inquiries; and operates a variety of office equipment.
• Assists with event planning as required, including support for company events as well as functional and departmental meetings and conferences.
• Provides support and backup administrative assistance for other functions when needed.
• Assists with projects or duties pertinent to the executives, as needed.
• Processes a high volume of work and meets tight deadlines.
• Handles multiple tasks, with multiple managers, simultaneously to achieve goals.
• Communicates with people in an efficient and timely manner.
• Manages time in such a way to be able to adjust approach to resolving problems quickly in response to changing priorities and unexpected events.
• Maintains confidentiality with regard to sensitive information.

Qualifications

• College degree preferred.
• Demonstrated ability to interact professionally, effectively, and appropriately with high-level professionals, boards, committees, and executive staff.
• Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
• Excellent verbal and written communication to interact with various stakeholders.
• Strong MS Office Suite skills.
• Strong attention to details – accuracy in handling data and completing tasks.
• Competence in handling sensitive and confidential information.
• Strong interpersonal and organizational skills.
• Ability to manage changing priorities and work in a dynamic environment.
• Three plus (3+) years’ experience working as an assistant.

Behaviors

As part of our commitment to fostering a high-performance culture, employees are expected to align their actions and decisions with the principles outlined in our Behavioral Framework. This framework serves as the foundation for our organizational culture and guides our behaviors to drive better outcomes across the company. Employees are responsible for incorporating these behaviors into their daily actions, relationships, and decision-making to help manage expectations, strengthen relationships, and contribute to the overall success of the organization.

Our five behaviors that define our culture are:

Analyze & Plan – being deliberate in understanding and describing the problem to solve and using information from a range of relevant sources to develop solutions that are effective and evidence-based

Collaborate – Collaborating effectively, sharing ideas and leveraging one another’s strengths based on trust, transparency and empathy, creating an environment where everyone’s input is valued

Communicate – Communicate clearly with all employees and stakeholders, ensuring active listening, understanding and timely information sharing

Learn, Grow & Adapt – Building organizational capability through our own learning and development while coaching others and supporting others to adapt, learn and develop

Deliver Results – Striving to deliver and exceed required results, identifying and overcoming obstacles and taking responsibility for the outcome while respecting our values

About Us

At Valaris, our core purpose is to provide responsible solutions that deliver energy to the world. Our purpose is the driving force that defines us as a leading organization in our industry. Our diverse fleet of ultra-deepwater drillships, versatile semisubmersibles and modern shallow-water jackups is capable of meeting a wide spectrum of customers’ well program requirements. Our rig fleet is among the most technologically advanced in the industry and our well-trained crews perform at the highest levels in the most challenging offshore environments. With an unwavering focus on safety and dedicated employees, we provide innovative solutions and aim to deliver excellence in everything that we do.