Timekeeper

The Office of the District Attorney, Bronx County (“BXDA”) is charged with the twin goals of ensuring public safety and striving for equal justice for the over 1.4 million members of the Bronx County community. By “Pursuing Justice with Integrity,” the BXDA places a focus on assistance for crime victims while simultaneously ensuring fairness to defendants. Moreover, the BXDA aims to balance the need to seek appropriate punishment for certain crimes while recognizing when punitive measures do not adequately advance justice. By recognizing these significant distinctions and acting accordingly, BXDA has established a standard of excellence in the representation of the Bronx community at large, which continues to grow stronger every day.

In furtherance of this mission, the BXDA seeks an experienced Timekeeper.

Job Summary

Serve as agency timekeeper, working with supervisors to ensure punctual and accurate entry of time (including leave) and processing of timesheets in City system (NYC CityTime) in accordance with citywide regulations and agency policies.

Job Responsibilities

Specific duties will include, but are not limited to the following:

• Ensures employee timesheets are submitted/approved weekly.
• Set up new hires in CityTime/ update profile/ transfer employees/ schedule changes/ process closeout to payout the employee when they resign/ retire/ terminated.
• Identify and report any abuse of time usage, unapproved leave, or the need for Leave without Pay (LWOP); prepare reports, as needed.
• Process time / leave for employees on paid leave, LWOPs for anticipatory work; 0150/ 0180 transactions.
• Process employees’ transfer of time between agencies (DP2001).
• Approve time and leave events, create, and assign employee schedules, and override existing schedules when necessary.
• Conduct Manual Leave Adjustment (MLA) processing.
• Analyze rules, regulation and polices; retrieve and review information from CityTime and City Human Resources Management System (CHRMS).
• Verifying documentation submitted e.g., doctor’s notes, jury duty, FMLA, excused absence, etc.
• Ability to identify errors when a timesheet will not be submitted or approve.
• Train employee on how to approve their newly assigned units while maintaining approval tree.
• Logging tickets in REMEDY to resolve CityTime / accrual issues.
• Process monthly late reporting.
• Undertake special projects related to time & leave directed by Chief Human Resources Officer.
• Reply to heavy volume of incoming e-mail inquiries in a timely manner.

Preferred Skills

• Intermediate / advanced proficiency in Word and Excel
• Strong writing and oral communications skills
• Customer-service oriented
• Detail oriented with strong analytical skills
• Open minded and receptive to change
• Strong organizational skill and attention to detail
• Adhere to deadlines in a timely manner
• Excellent interpersonal skills, a strong ability to work well with others in a diverse team environment, and an enthusiastic work ethic
• Understanding of citywide time and leave regulations (e.g. Sick leave, FMLA, etc.)
• Strong communicator and collaborator who can adapt to a variety of work styles

Preferred Qualifications

• Experience in CityTime, PMS, CHRMS and other City databases

Minimum Qualifications

Qualification Requirements

• High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
• Education and/or experience which is equivalent to “1” above.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.