Coordinator, Administrative Support
Job Description
Number of Vacancies: 1
Department: Employee Services and Systems (20000034) – Head& Staff – Employee Services& Systems (30000056)
Salary Information: $74,110.40 – $92,656.20
Pay Scale Group: 07SA (CAN/S/J/07SA)
Employment Type: Temporary until Dec 31 2026 (Hybrid)
Weekly Hours: 35, Off Days: Saturday/Sunday Shift: Day
Posted On: January 24 2025
Last Day to Apply: February 7 2025
Reports to: Director, ESC, Benefits & Workforce
Benefits
The Toronto Transit Commission (TTC), North America’s third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan – Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:
Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.
Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.
The full Plan can
Career Opportunity
Come join our team at this exciting time and apply for the Administrative Support Coordinator position!
What You Will Do
Reporting to Director, Employee Service Centre, the incumbent will coordinate and ensure effective administrative and office/file management support, development, maintenance and administration of functions or programs. They may also coordinate office operations/procedures to ensure organization and effectiveness; provide administrative support and assistance to departmental staff; and perform a variety of administrative duties related to the areas of responsibility. This role may also include coordinating special projects, departmental budget/business plans, acting as a change champion for new initiatives; responsible for contract management, etc. and may supervise the activities of support staff (e.g., summer students).
The incumbent demonstrates behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment and helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies. Participates in the TTC Customer Service Ambassador Program.
Skills
Plan and organize activities / projects to meet section and organizational goals
Communicate in a variety of mediums
Understand and apply relevant laws and regulations
Maintain documentation and historical records
Apply analytical skills
Use office technology, software and applications
Manage human resources
Understand and apply administrative policies, processes, and procedures
What Qualifications Do You Bring
- Completion of post-secondary education, or the equivalent, combined with related work experience.
- Requires sound knowledge of modern office methods, practices and procedures.
- Must be detail-oriented; possess good problem solving and organizational abilities to handle various work assignments within established deadlines.
- Requires proficiency in the use of computers and applications related to the work (e.g. Excel, Word, etc.)
- Must have good interpersonal, oral and written communication skills.
The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.
We thank all applicants for their interest but advise only those selected for an interview will be contacted.