Tender Executive

• Tender Document Preparation:
• Review tender documents and identify submission requirements.
• Coordinate with internal teams to gather necessary information, certifications, and supporting documents.
• Prepare, format, and organize tender proposals to meet submission guidelines.
• Bid Management:
• Manage the end-to-end tendering process, including bid analysis, document control, and submission timelines.
• Develop bid strategies to increase the chances of winning tenders.
• Stakeholder Collaboration:
• Collaborate with departments such as Sales, Legal, Finance, and Operations for input on tenders.
• Liaise with vendors, subcontractors, and clients to ensure bid compliance.
• Compliance and Quality Assurance:
• Ensure tender documents comply with legal, financial, and regulatory requirements.
• Conduct quality checks to maintain the accuracy and integrity of submissions.
• Market Research and Analysis:
• Research industry trends, competitors, and potential opportunities.
• Maintain a database of past tenders, including win/loss analysis, and document key learnings.
• Post-Tender Follow-Up:
• Track and report on tender outcomes.
• Follow up with clients for feedback and work towards continuous improvement.

Key Skills Required

• Strong Analytical Skills: Ability to assess and interpret tender requirements.
• Attention to Detail: High accuracy in preparing and proofreading documents.
• Communication Skills: Excellent written and verbal communication for clear information sharing.
• Time Management: Ability to manage multiple tender submissions within tight deadlines.
• Familiarity with IT Services Industry: Knowledge of industry-specific tender requirements and practices.

Qualifications

• Bachelor’s degree in Business, Commerce, Engineering, or a related field.
• Proven experience (2-5 years) in tender preparation and bid management, preferably in the IT services sector.
• Proficiency in MS Office (Word, Excel, PowerPoint) and tender management software/tools.

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