Payroll Accountant

Position: Payroll Accountant

Reports to: Controller

Direct reports: None

Exempt Status: Non-Exempt

Date Last Updated: January 27, 2025

Overview: The Payroll Accountant is responsible for processing payroll and related accounting activities. They may also assist the HR Manager with administrative and operational tasks as needed.

Major Responsibilities

Payroll Accounting & Benefits:

• Process bi-monthly payrolls, periodic bonuses, and one-off payrolls as needed.
• Collaborate with Paylocity to review and process monthly and quarterly payroll taxes.
• Coordinate with Paylocity to process annual W-2s and 1099s as required.
• Manage, process, and reconcile benefits (e.g., 401k, HSA, FSA) and health insurance accounts.
• Prepare and post journal entries and accruals; reconcile bank accounts and sub-ledgers to the general ledger.
• Oversee and manage workers’ compensation reporting and audits.
• Ensure compliance with current government regulations.
• Assist the Controller with additional accounting functions as required.

HR Assistance

• Support the HR Manager with a variety of administrative tasks.
• Act as a back-up for the HR Manager in processing new employee onboarding and termination activities.
• Manage employee updates, including changes in demographics, anniversaries, and related adjustments as needed.

Requirements

Knowledge and Skill Requirements:

• Experience with QuickBooks, Sage 300, and ECI MarkSystems accounting systems is preferred.
• Familiarity with the Paylocity payroll system is preferred.
• Bachelor’s degree in accounting or a related field is preferred.
• Demonstrates a proactive and positive approach to challenges.
• Strong organizational skills with exceptional attention to detail.
• Effective in both telephone and personal communications.
• Excellent oral and written communication skills.
• Proficient in Microsoft Excel, Outlook, and Word.
• Competent with computers and printers.
• Ability to work independently and collaboratively in a team, solve problems, and multi-task.
• Exemplifies the highest standards of integrity and ethical conduct in professional and personal matters.
• Maintains a professional appearance and demeanor.

Physical Demands

• Perform tasks requiring manual dexterity (e.g., processing paperwork, filing, stapling, sorting).
• May occasionally perform light physical labor.

Position is located onsite/in office- not remote.