Document Clerk

Would you like to be part of a value-driven, commercially oriented international environment where we enable global trade every day? The Document Clerk ensures the accuracy and completeness of all inbound and outbound operational documentation. This role provides support to the Compliance Officer through participation in audits, compliance checks, and drafting procedures and forms, while also assisting the Office Administrator with reception tasks. The Document Clerk is integral to maintaining efficient administrative operations within the facility.

Key Responsibilities

Document Verification and Processing

• Review inbound and outbound documentation for completeness and accuracy. Verify that all operational activities are tagged correctly for invoicing purposes. Communicate with relevant teams to address and resolve discrepancies.

Invoicing Preparation

• Batch all verified documentation in preparation for invoicing by the Office Administrator. Ensure that documentation is aligned with operational activities and invoicing requirements.

Filing and Record-Keeping

• File all operational documentation systematically, ensuring easy retrieval and compliance with company standards. Maintain accurate and up-to-date records in both physical and digital formats, as required.

Compliance Support:

• Assist the Compliance Officer as needed, including: Participating in audits. Checking documents for compliance. Drafting procedures and forms.

Reception Duties

• Assist the Office Administrator with reception tasks, including greeting visitors, answering calls, and directing inquiries to the appropriate departments. Ensure the reception area is tidy, professional, and welcoming. Support general office administrative duties as needed.

Key Competencies And Skills

• Exceptional attention to detail and organizational abilities.
• Strong multitasking and time management skills.
• Professional communication and interpersonal skills for engaging with clients and staff.
• Proficiency in basic office tools such as Microsoft Office (Word, Excel, Outlook).
• Ability to handle confidential information with discretion.

Qualifications And Experience

• Grade 12 diploma or equivalent.
• Prior experience in an administrative, clerical, or reception role is an advantage.
• Familiarity with logistics or operational documentation processes is desirable.

Working Conditions

• Office-based role within a cold storage facility environment.
• May require occasional extended hours during peak operational periods.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

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