Executive Assistant

Executive Assistant | MAF Retail | UAE Corporate Head Office

Role Summary

The Executive Assistant plays a critical role in supporting the executive in managing daily operations and agendas. The role requires a highly organized and proactive individual capable of handling administrative tasks, scheduling, communication, and project management with a high degree of confidentiality and attention to detail.

ROLE PROFILE

• Provide administrative support including managing calendars, scheduling meetings, and arranging travel logistics.
• Prepare and organize meeting materials, presentations, and reports.
• Coordinate and handle daily communications, ensuring that messages are routed appropriately, and that the concerned parties are fully briefed on key matters.
• Prioritize and manage incoming requests, ensuring deadlines are met and important issues are handled swiftly.
• Assist in tracking and following up on projects, initiatives, and tasks.
• Coordinate cross-functional efforts related to Marketing strategies, liaising between various teams, departments, and external vendors.
• Prepare and maintain documents, presentations, and reports related to marketing programs.
• Compile data, assist with report generation, and ensure all documentation is up-to-date and accurate.

Requirements

• Minimum of 3-5 years of experience in administrative support, executive assistance, or project coordination, preferably within retail or corporate environments.
• Experience supporting senior executives is highly preferred
• Knowledge of retail operations, or sales processes is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Comfortable working with data management and analysis tools (e.g., Excel).

What We Offer

• At Majid Al Futtaim, we’re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We’re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
• Work in a friendly environment, where everyone shares positive vibes and excited about our future.
• Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.