Executive Assistant

We’re Free Soul, the brand that lets you define wellness because no two journeys are ever the same. We shine a light on the unfiltered journey to well-being, not the industry-standard kind, but the simple, real notion of being well.

How do we do it? By creating expertly formulated products with clinically tested ingredients that support every woman’s unique needs. We’re Free Soul, where health meets unapologetic realness.

Working at Free Soul is more than just a job—it’s a purpose, a mission where every team member cares deeply about what we’re working towards.

Here, everyone’s welcome. Our community isn’t just our customers; it’s our team, creators, and everyone we connect with, built on trust, integrity, and a shared passion.

We’re all in—100%. We back each other, go above and beyond for our community, and adapt to the evolving needs of our customers. Flexibility is our strength, and we never do things halfway. From products to projects, we do it right because we’re committed to supporting every stage of her wellness journey.

We own the women’s nutrition space by doing things differently—liberating, not restricting. We celebrate all aspects of womanhood, quirks, flaws, and all, reflecting real female journeys and giving everyone the freedom to be themselves. When our team’s individuality shines, so do our best ideas.

That’s what makes Free Soul a truly special place to work.

About The Role

We’re looking for a highly capable and proactive Executive Assistant to support our CEO and COO. This role is crucial to the smooth running of their day-to-day operations and the business as a whole.

You’ll need to be organised, adaptable, and a great communicator, with the confidence to handle high-level responsibilities and contribute meaningfully in senior meetings. Beyond the typical EA duties, you’ll play a key role in fostering a great office environment and ensuring everything runs like clockwork behind the scenes.

What You’ll Be Doing

Supporting Our Leaders:

• Diary & Time Management: Keep the CEO & COOs’ schedules on track and make sure every minute counts.
• Meeting Pro: Arrange meetings, prep agendas, take minutes, and follow up on actions.
• Presentations: Support with drafting and preparing slides for presentations
• Trusted Partner: Handle sensitive information with total confidentiality.
• Be the Extra Voice: Contribute ideas and insights in key meetings – your input will matter!

Making The Office Run Like Clockwork

• Office Guru: Maintain and manage our office space including our relationship with the building managers and cleaners, cupboard top-ups, as well management of our storage unit.
• Stock & Supplies: Handle monthly product orders and make sure the team has everything they need.
• Culture Champion: Work with our People and Culture team to create a workspace that’s inspiring, fun, and keep the environment positive.
• Onboarding: Own the onboarding process including desk/employee set-up, office tours, meet & greets etc.

All Things Admin

• Juggle a variety of admin tasks to keep everything organised and running efficiently.

Experience

What We’re Looking For:

• You’ve worked as an EA or in a similar role before, ideally supporting senior leaders.

Skills

• Amazing communication skills – you’re confident writing emails, taking notes, and speaking up in meetings.
• Super organised with a knack for managing priorities and solving problems.
• Detail-oriented but can see the bigger picture when needed.
• Advanced Google Slides or Powerpoint ability

Personality

• Discreet, trustworthy, and reliable – you’ll be handling a lot of confidential stuff.
• Positive and proactive, with a can-do attitude.
• Passionate about creating a great environment for the team and helping the business succeed.

What You’ll Get In Return

• Ability to adjust your 9-6 working hours around 7:30-19:30.
• Free Soul product pantry access in the office.
• Your Free Soul routine supplied monthly for free.
• 30% friends and family discount.
• Hybrid working: 4 days in the office, Friday’s from home.
• Dog-friendly office.
• Access to vitality health insurance.
• Monthly team socials, lunch and learns, and internal events.
• Work laptop and full desk set-up.
• Pension plan.
• 25 days holiday + bank holidays + birthday off.
• A brand-new office environment designed to be an inspiring place to work, collaborate, and grow.