Executive Assistant, Operations – SMA

Explore how you can contribute at AmeriLife.

For over 50 years, AmeriLife has been a leader in the development, marketing and distribution of annuity, life and health insurance solutions for those planning for and living in retirement.

Associates get satisfaction from knowing they provide agents, marketers and carrier partners the support needed to succeed in a rapidly evolving industry.

Job Summary

The Executive Assistant serves as the primary support to Executive Vice President, Operations, managing daily schedules, coordinating meetings, and handling confidential communications. Enhance productivity by overseeing operational processes and communications across departments.

Job Description

Key Responsibilities:

• Manage and optimize the EVP, Operations calendar, ensuring efficient use of time.
• Organize and prepare materials for internal and external meetings, including preparing agendas, taking meeting notes, and following up on action items.
• Handle confidential information with discretion and professionalism.
• Take on special projects or ad-hoc tasks as requested by the EVP, including research, process improvements, and other operational needs that support operational growth.
• Contribute to the development and implementation of strategic plans for the organization.

Requirements and Skills:

• 3+ years of professional administrative experience
• Possess a Bachelor’s in Business Administration, Operations Management, related field, or equivalent work experience.
• Strong interpersonal skills and the ability to communicate effectively.
• High attention to detail and accuracy in all aspects of the job.
• Strong work ethic and desire to create and maintain a positive work environment.
• Exceptional organization and time management skills while handling multiple tasks.
• Excellent computer skills including Microsoft Word, PowerPoint, Outlook, and Excel
• Excellent interpersonal and communication skills, strong management and problem-solving abilities