Document Controller

Job Summary

The Document Controller/Secretary is responsible for managing and organizing all project documentation, correspondence, and administrative tasks in Saudi Arabia. This role ensures that all documents are accurately stored, tracked, and easily accessible, while providing general secretarial support to the project team and management.

Roles and Responsibilities

• Manage and organize project documents, including drawings, specifications, contracts, and reports.
• Maintain an effective filing and document control system, ensuring documents are up to date and easy to retrieve.
• Prepare and format reports, presentations, and meeting minutes.
• Handle incoming and outgoing correspondence, including emails, faxes, and letters.
• Ensure timely distribution of documents to relevant stakeholders and team members.
• Coordinate and schedule meetings, appointments, and travel arrangements for the project team.
• Monitor and track the status of project documents and ensure compliance with document control procedures.
• Assist in the preparation of project proposals, contracts, and other administrative documents.
• Liaise with various departments to ensure smooth communication and document flow.
• Perform other administrative and clerical duties as required.

Mandatory Requirements

• Bachelor’s degree or equivalent qualification.
• 3+ years of experience in document control or secretarial roles, preferably in construction or engineering projects.
• Familiarity with document management software (e.g., Aconex, Procore, SharePoint).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Knowledge of document control procedures and best practices.