Administrative Assistant

Join a global investment group and take pride in helping build a sustainable future.

At CDPQ

• We value your unique contribution to a world-class team.
• We give you work that allows you to flourish and excel.
• We offer opportunities to learn from experts who generously share their knowledge.
• We are fully invested so that you can fulfil our mission every day.

Job Description

Administrative Assistant

6 months fixed-term contract with the possibility of extension

Start date : early March 2025

Reporting to the Senior Director, Operations – Europe, CDPQ Global, the incumbent collaborates in achieving the group’s business objectives by handling various administrative tasks with rigor and professionalism. The main mandate is to provide organizational support by prioritizing and coordinating all tasks associated with the daily activities of investment professionals (who may be in London, Paris, or Berlin). Additionally, the person will collaborate and ensure coordination of administrative activities with other assistants.

What You Will Do

• Coordinate internal and external meetings, taking into account respective schedules; book meeting rooms (in-person), plan technological needs related to meetings;
• Plan and organize certain trips by ensuring various reservations (accommodation, transport, meetings, restaurants) in collaboration with the travel agency and carry out the usual checks and authorization requests;
• Ensure rigorous follow-up of certain files, including onboarding and integration of new team members;
• Contribute to best practices in document management, create and manage SharePoint sites, OneNote, Teams platforms, and other technological tools;
• Prepare expense reports and payment requests according to current policies;
• Review letters, various documents, and presentations;
• Perform any other related tasks that may be assigned.

Who You Are

You stand out by your:

• Rigor and attention to detail;
• Strong sense of collaboration and teamwork (essential);
• Ability to meet tight deadlines, solve problems, manage multiple files simultaneously, and cope with constant changes and a fast-paced;
• Flexibility, availability, and sense of initiative.

What You Bring

• Minimum of five (5) years of relevant professional experience in a similar role;
• An equivalent combination of education and experience may be considered;
• Excellent oral and written communication in English;
• Proficiency in French or German: an asset;
• Proficiency in Microsoft Office suite, particularly Outlook, PowerPoint, Word, and Teams;
• Knowledge of SharePoint applications: an asset;
• Location: London.

Feeling that my role is important. Having fun every day. Growing in step with my ambitions. Earning compensation that reflects my contribution. That’s the professional experience CDPQ offers!

We carefully review each application and directly contact those selected for an interview.

CDPQ offers equal employment opportunities to everyone. Women, visible/ethnic minorities, Indigenous people and individuals with disabilities are all encouraged to apply. If you’re interested in this job and even if your application does not meet all the criteria, do not hesitate to apply or contact us!

CDPQ is also committed to promoting equity, diversity and inclusion as key values and sees them as a source of enrichment and pride for all its employees. Please let us know if you require adopted measures for the recruiting process.

CDPQ represents la Caisse de dépôt et placement du Québec and its subsidiaries.