Employee Services Administrator (East London)

Qualification: 3-year Diploma in HR / Payroll / Finance Administration

Experience: 2 years working experience in time and attendance systems and SAP

Closing Date: 31 January 2025

Position Summary

With a history spanning over 150 years, Nestlé didn’t become the world’s leading food and beverages brand by chance. Perfection is at the heart of what we do, and our people are always looking for the next big idea to cement our status. We’re now looking for an Employee Services Administrator to join our team in East London.

In this role you will be responsible for providing best in class payroll and HR Administration that delivers efficient employee services.

A day in the life of an Employee Services Administrator at Nestle:

• Validate employee timecards against pay rules in the Product Design Document (Kronos PDD)
• Check Kronos system weekly and correct any shift pattern changes missed punches and absences.
• Ensure Kronos and SAP interface is accurate.
• Working time compliance and reporting
• Overtime compliance & rest period compliance – Conduct weekly overtime reconciliation (overtime authorization sheets vs overtime approved in Kronos).
• Provide weekly reporting to Site Leadership for overtime worked vs approved and implement corrective measures
• HR Administration
• Perform Pre-boarding & Off-boarding activities – Process hire/termination webforms, employee benefits consultations (Medical aid/ Retirement Fund), facilitate final payments
• Management of TTD process
• Day-to-day employee benefit administration (addition of dependents/ removal of dependents)
• Monthly FTE reporting to NBS
• Coordinate and support Headcount Budget review process
• HR administration related queries (Pay, leave, Pension & Provident fund, medical aid) and liase with NBS/ LES Teams
• Maintain EE personal file in the EDF and hard copy format as per care requirements.
• Liaise with Corporate LES and NBS on payment requests.
• Responsible with the HRBP’s for the HR data quality for the site
• Ensure coordination and payment of HR Service Providers
• Coordination of taxi services and management of taxi service providers including payment
• Create all purchase requisitions, purchase orders and framework orders for HR service providers a
• Ensure all HR vendors are paid on time in line with Service Level Agreements.
• Management of Laundry Services and issuing of lockers
• Management of SACS System including reporting and overall access management for all employees including contractors.

What will make you successful?

• 3-year Diploma in HR / Payroll / Finance Administration
• 2-3 years working experience in time and attendance systems
• Knowledge of SAP system
• Good understanding of HR processes & policies.
• Good Knowledge of Time Management System (Kronos).
• Sound understanding BCEA and Tax legislation
• Advanced excel
• Knowledge of Overtime Exemption