Document Controller

ABOUT SO4

SO4 are on a mission to produce world-class Sulphate of Potash (SOP). Our Lake Way asset is in the Goldfields region of Western Australia, 15 kilometres south of Wiluna. We are on the brink of a significant milestone in our journey, as we prepare to kick off our production ramp-up in a matter of days.

Be a part of this exhilarating new chapter and join an innovative and forward-thinking mining company at the forefront of a new industry in Australia, who are focused on sustainability and making a change.

At our core, we value:

People: We trust, respect, and value our team, fostering an environment of integrity and humility.

Ownership: Accountability is key, and we empower our people to own their outcomes.

Nurture: Sustainability is at the heart of everything we do. We care for our environment and community.

Drive: We pursue excellence with purpose and intent, striving for continuous improvement.

Safety: Safety is non-negotiable; it’s our shared responsibility to protect each other.

ABOUT THE ROLE

Reporting to the Head of People & Capability, as Document Controller, you will be responsible for effectively administering all controlled documents and maintaining the company’s documentation systems, preserving the integrity, accuracy, security, and compliance with industry standards, company policies, and regulatory requirements.

This is a full-time, office-based role offering a dynamic environment where you’ll work closely with various departments and external stakeholders to ensure the smooth and efficient management of company documentation.

WHAT YOU’LL DO

• Oversee and manage the document control system, ensuring accuracy and accessibility.
• Serve as the central point of contact for all document-related inquiries.
• Review, format and doc control internal company policies, procedures and forms.
• Maintain and enhance the functionality of Aconex as the system administrator.
• Ensure compliance with ISO9001 standards and company branding.
• Collaborate with project teams, contractors, and other departments to meet documentation needs.
• Create and maintain training materials and quick reference guides for Aconex users and document control procedures.
• Conduct document audits to ensure currency, accuracy and compliance.

ABOUT YOU

With meticulous attention to detail and accuracy, you will excel in reviewing, maintaining records, and verifying documents to uphold compliance, version control, and consistency. Your integrity and dedication to confidentiality are paramount, as you strive to deliver exceptional document control assistance to all internal and external stakeholders.

To be successful you will have:

• A proven track record as a Document Controller (3+ years’ experience preferred).
• Expertise with Aconex, Office 365 (SharePoint, Word, Excel, Teams), and Adobe Acrobat Pro.
• Knowledge of ISO9001 standards, quality principles, and engineering documentation.
• Exceptional attention to detail, organisational skills, and the ability to manage multiple priorities in a fast-paced environment.
• A friendly, professional demeanour with excellent communication and stakeholder engagement skills.
• Certification in Document Control, Records Management, or Business Administration (preferred).

WHAT WE OFFER YOU

Our culture is inclusive, friendly, and fun. We are passionate about our work and work hard to achieve our individual and team goals. We help each other out and share our knowledge.

Our benefits continue to grow, some of these include.

• Permanent full-time opportunity.
• Perth office overlooking the Swan River.
• Healthy and competitive salary.
• Eligibility to participate in the Short-Term Incentive Program (STIP).
• Employee referral program.
• Team social events.
• 8 weeks of Paid Parental Leave, including a return to work incentive.
• Employee Assistance Program (EAP) and Wellness App.
• Salary Packaging (Novated Lease Vehicles, Electronic Devices, Education Expenses, FIFO
• Salary Sacrificing (Superannuation).

HOW TO APPLY

If you’re passionate about excellence in document management and ready to take ownership of this vital role, we’d love to hear from you! Submit your application today to join a company that values precision, collaboration, and innovation. We want to learn all about you! Please submit a cover letter outlining your fit for this position and current resume.

SO4 celebrates diversity and encourages applicants from culturally diverse backgrounds to apply, including Aboriginal and Torres Strait Islander people, people from different cultural backgrounds and people with disabilities.

Agency referrals are not being accepted for this position. All interested candidates will be considered via direct application only.