Executive Assistant to the CEO at Barrel
Job Description
Remote (EST time-zone based) | Full-time | $44,000/year + Benefits
About Barrel
Barrel is a leading e-commerce web agency that partners with CPG brands to deliver top-tier digital solutions. Barrel is part of the Barrel Holdings portfolio of agencies.
We’re searching for a highly organized, proactive Executive Assistant to support our CEO, Lucas Ballasy. In this role, you will collaborate closely with the executive team, manage day-to-day operations, and help streamline our business development processes.
Key Responsibilities:
Communication Management
– Support the CEO in email follow-ups and outreach: draft, edit, and send communications as needed.
– Prepare and distribute daily business development (BD) briefs using established templates.
Scheduling & Coordination
– Manage the CEO’s calendar, schedule and coordinate internal and external meetings, and prevent scheduling conflicts.
– Maintain meeting agendas, take notes, and manage follow-up action items. Leverage AI to ensure accuracy and efficiency.
CRM & Pipeline Oversight
– Update leads and deals within HubSpot, moving them through stages.
– Conduct weekly pipeline check-ins, sending follow-up emails or “closing the loop” messages where appropriate.
Reporting & Scorecards
– Update and maintain the business development leads tracker and scorecard.
– Generate weekly performance reports and present key metrics during team meetings.
Meeting Participation & Summaries
– Join select business development and partnership calls, taking detailed notes.
– Summarize meeting outcomes, delegate tasks, and ensure next steps are followed through.
Special Projects
– Support CEO on any special projects as needed, could range from putting together presentations, research on various topics, and coordinating with subject matter experts.
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Who We’re Looking For:
Highly Organized & Detail-Oriented: Able to juggle multiple responsibilities and maintain a high degree of accuracy.
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Excellent Communicator: Strong writing and verbal communication skills.
Proactive Problem-Solver: Anticipates needs, comes prepared with solutions, and has a can-do attitude.
Tech Savvy: Spreadsheet proficiency is a MUST – experience with formulas and pivot tables in Google Sheets and Excel. Also must be proficient in AI tools such as ChatGPT or Claude.
Team Player: Eager to collaborate, open to feedback, and adaptable in a fast-paced environment.
Compensation & Benefits:
Starting Salary: $44,000/year
Benefits: Health, dental, and vision coverage, paid time off, remote work flexibility, and more.
How to Apply
Ready to help us grow and shape the future of commerce for CPG brands?
- Please fill out our application form by clicking the Apply button. Our process includes video answer submissions. We will not accept any applications by direct email, it must go through this form.