Executive Administrative Assistant

The remote Execuitve Administrative Assistant is responsible for supporting the President and senior leadership through project management, writing and editing, research, and high-level administrative and related support functions. Assists with coordinating special projects, compiling information and completing complex reports and analysis, and developing process flow. Works independently or with senior leadership. Interfaces with external stakeholders, including senior representatives of state, local, or federal government agencies and/or private sector companies. Sensitivity to confidential matters, a high level of professionalism, tact, and diplomacy are paramount.

Key Responsibilities And Duties

• Assists in managing internal and external special projects in coordination with other departments and/or organizations on behalf of the CEO.
• Responsible for assisting EEO team. Issues EEO assignments, produces work orders and completes invoicing.
• Researches and prepares materials, policy briefings, talking points, speech drafts, presentations, and proposals on various workforce development matters for key internal or external audiences.
• May schedule, prepare materials and notes and ensure follow-up for various stakeholder meetings, including staff, Board, or other meetings.
• Drafts and edits various documents, including internal/external correspondence. Creates and maintains files, reviews drafts and finished documents for accuracy and grammar, including documents of a sensitive or confidential nature.
• Develops workflow processes as needed.
• Provides analytical and specialized administrative support to relieve the President and senior management. Assist with complex details and advanced administrative duties.
• Makes high-level contacts of a complex nature inside and outside of the agency.
• Keeps abreast of the Executive’s immediate and long-term commitments and plans; identifies conflicts, flags problems for intervention, and corrects course as appropriate.
• Demonstrates an ability to interact with persons of all backgrounds, cultures, and affiliations within all levels of government, business, or non-profit entities.
• Supports other Partnership team members, particularly executive-level staff, as necessary.
• Oversees special projects assigned by the Executive.
• Performs other tasks and duties as assigned by the CEO.

Minimum Qualifications

• Bachelor’s degree from an accredited college or university OR equivalent 5+years experience in a fast-paced, large non-profit or public or private sector organization supporting an executive-level individual or team.
• Superior research, analytical, planning, organizational skills, and detail-orientation
• Strong customer-service orientation
• Ability to manage multiple projects and competing priorities while adhering to deadlines
• Excellent oral and written communication skills
• Ability to work independently, exercise mature professional judgment, and use discretion;
• Comfortable in a team-oriented environment based on open, transparent, continual communication, information sharing, and inclusive decision-making;
• Must be open to feedback and professional development
• Capable of “managing up” to ensure deadlines are met, and priorities kept
• Must demonstrate utmost integrity; respect for confidential information
• Advanced knowledge of Microsoft Office Suite, including Microsoft Outlook, Word, Excel, and PowerPoint are required. Ability to act as resource for other staff.

Full-time: 40 hours per week; Non-exempt. $22.hour

No overtime without prior approval from President or Chief of Operations.

Paid federal holidays.

Paid time off (PTO)

Optional Benefits: Health insurance; AFLAC, 401(k)