Administrator: Marketing – Marketing

2025/01/24 Airport Industria

Job Reference Number: 5024909102

Department: Corporate Office – Marketing

Industry: Marketing

Job Type: Permanent

Positions Available: 1

Salary: Market Related

Ensures proper flow of office procedures and administration, and the management of day-to-day operations of the office. Organising and maintaining files and records. Planning and scheduling meetings and appointments

Job Description

Financial Reporting

• Be the link between Finance and the Marketing Department for the following action areas:
• Budget/Spend Reconciliation
• Work on budget worksheet to recon monthly marketing department spend vs. budget.
• Ensure that all billings are accounted for monthly.

• Invoicing
• Source and vet quotes for approval
• Receiving invoices and send out for authorization, code to relevant GL
• Track all information/communication related to the orders and invoicing process
• Department cash claims: handle slips, authorizations, re-imbursement, reconciliation, and enhancement of float
• Streamline departmental processes and ensure all compliance-related requirements as they pertain to financial processes are adhered to by all.

Department Administration

• Undertake daily administrative tasks as per the Managers’ instructions.
• Update and maintain the Marketing Departments’ documentation and database.
• When requested facilitate communication with other business units.
• Support the marketing department by carrying out daily tasks to keep the department functioning.
• Ensure all marketing additional project expenses are coded to the correct GL Account for comparison to budget.
• Communicates with Travel team to produce travel itineraries as requested by the marketing team.
• Assist in planning and arranging events, including organising catering.
• Attends workshops and conferences when requested.
• Monitor office supplies and research advantageous deals or suppliers

Executive Assistance

• Act as the point of contact between the Marketing Executive and internal/external clients
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Maintain diary, arrange meetings and appointments and provide reminders
• Make travel arrangements
• Develop and carry out an efficient documentation and filing system

Job Requirements

• Grade 12
• 3-5 years’ experience in a similar role