Executive Assistant

About the role

Greenstone Equity Partners is seeking an experienced and proactive Executive Assistant to provide comprehensive support to senior executives and contribute to the smooth running of the organisation. This is an exciting and dynamic role that requires exceptional organisational skills, attention to detail, and the ability to manage multiple priorities with professionalism and discretion. As a trusted employee working closely with Senior Management, this role will handle confidential information therefore, the EA must have a proven track record as a loyal employee.

About you

The successful candidate will be well-presented with a professional manner, obtaining 3 years’ similar work experience, ideally working within a corporate or prestige organisation and must be proficient using MS Office, including Power Point and Excel.

The ideal candidate will be a highly motivated and results driven individual, with excellent organisational skills with proven ability to prioritise tasks efficiently, meeting deadlines. A strong team player with the ability to work well on independently within a fast-paced environment. It is essential for this role that the successful candidate have a proven track record providing high-level service and should have exceptional communication written and verbal skills in English.

Key Responsibilities

• Diary and Schedule Management: Efficiently manage and coordinate executive diaries, ensuring timely scheduling of meetings, appointments, and conferences.
• Travel and Logistics Management: Plan and coordinate all aspects of travel, including visa processing, flight arrangements, accommodation, and itineraries.
• Project Coordination: Assist with the planning and execution of special projects, ensuring deliverables are met on time and within budget.
• Vendor Management:Oversee relationships with key vendors and suppliers, negotiating contracts, pricing, and service agreements.
• Ad-Hoc Duties: Tackle additional tasks and responsibilities as required to meet organisational needs, demonstrating flexibility and a problem-solving mindset.