Event Assistant

Reports To: Event Manager

Location: New Orleans, LA

Employment Type: Full-time

Job Summary

The Event Assistant supports the planning, coordination, and execution of events, ensuring they run smoothly and meet organizational goals. This role involves administrative tasks, on-site event support, and liaising with vendors, clients, and team members. The ideal candidate is detail-oriented, highly organized, and able to thrive in a fast-paced environment.

Key Responsibilities

• Event Planning and Preparation:
• Assist with pre-event planning, including creating schedules, timelines, and checklists.
• Coordinate with vendors, venues, and suppliers to confirm bookings and logistics.
• Prepare and organize event materials, such as name tags, signage, and promotional items.
• Support budget tracking and expense reporting.
• Event Execution:
• Provide on-site support during events, including registration, setup, and troubleshooting.
• Coordinate with staff, volunteers, and vendors to ensure smooth event flow.
• Address guest inquiries and resolve issues promptly.
• Monitor event schedules to ensure activities are on time.
• Post-Event Activities:
• Assist with event breakdown and cleanup.
• Gather feedback from attendees, clients, and stakeholders.
• Help prepare post-event reports and analyze outcomes.
• Administrative Tasks:
• Maintain detailed records of event-related documents.
• Manage communication with event stakeholders via phone, email, and in-person meetings.
• Assist in marketing efforts, including social media promotion and email campaigns.

Qualifications

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and event management software/tools.
• Ability to work flexible hours, including evenings and weekends, as needed.
• High level of professionalism and ability to remain calm under pressure.

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