Events Coordinator

Fred Astaire Dance Studios – Arizona/Nevada, the regional HQ is seeking a proactive and self-starting Events Coordinator to lead and manage our vibrant Events Department. As a B2B and B2C provider with a legacy dating back to 1947, we are proud to embody our core values of excellence, integrity, respect, teamwork and growth. This operational role is ideal for a detail-oriented, outgoing professional with ambitious goals who thrives in a high-energy environment. You will oversee the full lifecycle of our competitions, shows, and smaller-scale events, contributing creatively while ensuring flawless execution and an exceptional participant experience.

Key Responsibilities:

Lead and oversee the full lifecycle of events, including competitions, shows, trophy balls, team matches, and smaller-scale events, ensuring flawless planning, execution, and follow-up.

Manage a small internal team and coordinate 1099 support staff, fostering trust and loyalty while achieving ambitious goals.

Collaborate with vendors, negotiate contracts, and maintain strong relationships to meet high event standards.

Contribute creatively to event themes and concepts, enhancing the participant and audience experience.

Maintain meticulous project management workflows to ensure accuracy, thoroughness, and on-time delivery.

Uphold and embody the company’s core values in all interactions and responsibilities.

Who We Are:

Fred Astaire Dance Studios® is not just an international franchise but a global family committed to enhancing lives through the art of dance. Since 1947, we’ve led the way in ballroom dance instruction, creating a vibrant community filled with warmth, kindness, and a nurturing environment. As the regional HQ for Arizona and Nevada, we specialize in delivering exceptional experiences in both B2B and B2C markets, upholding our legacy of excellence with every step.

Requirements

Proven experience in project management, including planning, scheduling, and executing events or projects on time and within budget.

Some experience in event coordination or a related field (hospitality, marketing, or operations) is preferred but not required.

Strong organizational skills with the ability to handle multiple priorities and deadlines simultaneously.

Exceptional attention to detail and a perfectionist mindset for ensuring flawless execution.

Strong verbal and written communication skills for interacting with vendors, team members, and stakeholders.

Ability to work independently and demonstrate a proactive, self-starter attitude.

Experience with tools like Asana, Microsoft Office (particularly Excel), and CRM platforms is a plus.

Flexibility to work non-standard hours, including evenings and weekends, as required for event schedules.

Creative thinking and problem-solving skills to contribute to engaging and innovative event concepts.

Benefits

Benefits:

Company Equipment Provided

A hybrid work setting

Paid Time Off (Vacation, Sick & Holiday)

Health Care Plan (Medical, Dental & Vision)

Retirement Plan (401k with match)

Group & Voluntary Life AD&D Insurance

Short Term & Long-Term Disability (Voluntary)

Flexible Spending Account