Executive Assistant

Location: Colombia

Employment Type: Full-Time

Reports to: CEO

About Parakeet

Parakeet is a fast-growing startup revolutionizing risk management and compliance for industrial businesses. We provide cutting-edge tools, AI-driven insights, and seamless integrations that empower organizations to reduce costs, improve efficiency, and make smarter decisions. As a lean and ambitious team, every member of Parakeet plays a pivotal role in shaping our future and driving our mission forward.

Position Overview

We are looking for a proactive and highly organized Executive Assistant to support our CEO in navigating the dynamic and fast-paced world of a startup. This role requires someone who thrives in a startup environment, is adaptable to change, and is excited about contributing to a growing company. The ideal candidate will be an exceptional communicator, problem-solver, and trusted partner to the CEO.

Key Responsibilities

• Calendar Management:

Manage the CEO’s calendar, schedule internal and external meetings, prioritize time-sensitive engagements, and resolve conflicts efficiently.

• Communication:

Serve as the CEO’s primary point of contact for internal and external communications, draft emails, prepare presentations, and coordinate correspondence.

• Meeting Preparation:

Prepare agendas, take detailed notes, and follow up on action items for key meetings with stakeholders, clients, and team members.

• Travel Coordination:

Plan and organize the CEO’s travel arrangements, including flights, accommodations, itineraries, and expense reporting.

• Project Support:

Assist with strategic projects, research, and data analysis as needed, ensuring timely completion of deliverables.

• Administrative Tasks:

Handle routine administrative duties, including expense reporting, document organization, and managing sensitive information with discretion.

• Relationship Management:

Build strong relationships with key stakeholders, partners, and team members to ensure seamless communication and collaboration.

Qualifications

• Experience:

3-5 years of experience as an Executive Assistant, preferably supporting a C-level executive in a startup or fast-paced environment.

• Skills:
• Exceptional organizational and time-management skills.
• Excellent written and verbal English communication abilities (high proficiency required).
• Proficiency in tools like Google Workspace, project management software (e.g., Asana, Notion), and CRM platforms.
• Tech-savvy with the ability to quickly learn and adapt to new tools and systems.
• Personal Attributes:
• Comfortable working in a startup environment with shifting priorities and a fast pace.
• High level of professionalism and discretion when handling confidential information.
• Proactive mindset with a strong ability to anticipate needs and solve problems.
• Adaptable, resourceful, and capable of managing multiple priorities independently.
• Education:

Bachelor’s degree in Business Administration, Communications, or a related field is preferred but not required.

Why Join Parakeet?

• Startup Environment: Be part of a small, passionate team where your contributions will have a direct and meaningful impact on the company’s success.
• Mission-Driven Impact: Help transform how industrial businesses manage risk and compliance.
• Growth Opportunities: Take ownership of your role and grow alongside a rapidly scaling startup.
• Collaborative Culture: Work in a supportive and innovative environment where new ideas and perspectives are encouraged.