Purchasing Coordinator

As the Purchasing Coordinator you will work in an office based setting with the ability to travel to Mt. Holly, NJ and Sicklerville, NJ locations.

Schedule: Full-time; Monday-Friday 8:00am-5:00pm; 1-hour unpaid lunch

Responsibilities

• Provide purchasing planning and control information by collecting, analyzing, and
• summarizing data and trends
• Administer bidding process and contracts for vendor performance/compliance within
• established limits for the purpose of securing items and/or services within budget and in
• compliance with requirements
• Evaluate vendors for the purpose of determining their capability for performing to established
• Specifications.
• Collection of Vendor Diversity (VD) information and maintenance of the VD program.
• Maintain purchasing information, files, and records for the purpose of ensuring the availability
• of documentation and compliance with established policies
• Handle receiving, distributing, and tracking of all supplies in two locations.
• Maintain inventory control and perform audits to ensure accuracy.
• Maintain complete list of service vendors for the organization and house all service contracts in share drive.
• Negotiate with vendors for the purpose of resolving purchasing issues and/or ensuring
• purchases are within agency requirements.
• Oversee required processes (e.g., orders, work orders and requisitions for supplies, equipment,
• and services, etc.) for the purpose of acquiring necessary resources to support agency.
• Participate in meetings, training, workshops, etc. for the purpose of conveying and/or gathering
• information required to perform job functions.
• Prepare written materials and electronic financial information for the purpose of documenting
• activities, providing reference, conveying information, and complying with established financial
• requirements
• Process purchasing-related information (e.g., bid documents, tabulations, requisitions, electronic
• procurement, product specifications, statements of work, performance terms, contracts, etc.) for
• the purpose of updating and distributing information
• Verify purchase requisitions by comparing items requested to master list, clarifying unclear
• items; recommending alternatives.
• Forward available inventory items by verifying stock; scheduling delivery
• Prepare purchase orders by verifying specifications and price, obtaining multiple quotes and
• negotiating to ensure best prices, reviews recommendations from suppliers for substitute items
• obtaining approval from program
• Formulate and implements procedures and systems for tracking and analyzing equipment from
• requisition through retirement
• Liaison for copier vendors and cleaning companies.
• After hours calls for emergency needs/situations may occur.
• Other duties or special projects as necessary.

Benefits

• Competitive salary
• Medical and dental insurance
• Vision plan
• Retirement plan
• Flexible spending plans
• EXCELLENT time benefits
• Opportunity for personal and career growth
• Team oriented environment – we practice the FISH! Philosophy

Qualifications

• High School Diploma or equivalent;
• Experience in Supply Management, Tracking Budget, Expenses, Vendor Relationships, Organization, Customer Service, Documentation Skills, Negotiation Skills
• Valid Driver’s License required.

All positions require a valid driver’s license in good standing and pre-employment drug screening. Oaks Integrated Care considers applicants for all positions without regard to: race; color; religion; sex; national origin; age; sexual orientation; marital or veteran status; the presence of a medical condition, genetic information or handicap, unrelated to performing the tasks of the job; or any other legally protected status.