Associate, Investment Operations

Department: Investment Administration – Hong Kong

Reports To: VP, Investment Operations – Hong Kong

Job Summary

Provide portfolio accounting, administration and multi-currency reconciliation support for various institutional accounts and mutual funds in a cooperative, team-focused environment. Participate in daily and ad-hoc responsibilities in support of the firm’s investment initiatives. Develop an awareness and understanding of the investment lifecycle and the role that operations has in ensuring complete and accurate enterprise data. Contribute to department and firm objectives with a high level of precision, professionalism, and moral standards. Cohen & Steers is committed to an inclusive culture, valuing diversity in support of our people and clients.

Major Responsibilities/Activities:

• Daily transaction and position reconciliations as well as monthly position, market value and accrual reconciliations with timely research and resolution of discrepancies with custodians, brokers, or other parties
• Perform trade matching in Omgeo CTM for all Asia trading; ensuring all trades are fully matched to broker records on trade date
• Work with custodians, brokers, and traders to identify, investigate and resolve trade settlement issues
• Collaboration with internal and external stakeholders to ensure accurate trade booking for Institutional Offers, IPOs, and Secondary Placements
• Coordinate proxy voting instructions and carry out security set-up and maintenance and reporting
• Monitor, analyze and prepare communications related to the processing of various corporate actions events
• Monitoring and processing of client flows; ensuring prompt and accurate communication with Front Office.
• Assist with timely completion on bespoke client reporting deliverables.
• Liaise with portfolio managers, traders and custodians on a daily basis
• Prepare audit documentation as needed
• Frequent communication with internal departments globally (Investment Team, Trading, Relationship Management, Information Technology, and members of senior management) and external groups (custodians, clients, service providers)
• Assist as needed with special requests/reports/projects

Minimum Requirements:

• University degree, preferably in Business Administration, Accounting or Finance
• 0 – 2 years of experience
• Detail-oriented individual with excellent written and oral communication skills in English are required to facilitate relations between Investment Administration and our clients
• Ability to speak /write Mandarin a plus
• Demonstrates inclusive behaviors in support of a culture that values diverse perspectives
• Proficiency with Microsoft Excel
• Ability to understand technological workflow processes across several platforms
• Enthusiasm and aptitude to become proficient with CNS’ portfolio accounting system (SimCorp Dimension), trading platform (CRD OMS), portfolio reconciliation system, Omgeo, Bloomberg terminal and other critical systems
• Motivated and willing to contribute with team responsibilities
• Exceptional analytical and critical thinking skills
• Ability to organize, adapt and prioritize workload to meet deadlines
• Collaborative, motivated and willing to contribute to the team
• Demonstrates inclusive behaviors in support of a culture that values diverse perspectives

Working Conditions

• Regular office hours are 9:30 a.m. – 6:30 p.m., with increased hours as necessary
• Additional Comments
• It is noted that the Investment Administration role will periodically necessitate working past the usual 6:30 p.m. normal office hours

Note: This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. The job title or duties and responsibilities may be changed by the Company at any time.