Executive Assistant

This role will provide administrative support to Mimecast’s Business Transformation Office and as well as the IT organization. You will bring expertise in executing multiple priorities, managing schedules, meeting and conference coordination, and expense management. In addition, you have mastery in time management, logistics planning, organization, and attention to detail.

What You’ll Do

• Effectively manage the calendar of Chief Transformation Officer (CTO) and SVP, Digital Transformation. Must prioritize meetings as directed with the expectation that over time, you will understand their priorities and initiate autonomously.
• Possesses an ability to work collaboratively with other EAs and AAs inside Mimecast.
• Travel: Book travel for Chief Transformation Officer and SVP, Digital Transformation in utilizing Mimecast’s procurement processes. Apply critical thinking when booking travel, taking into account time zones, flight schedules, time of travel, and how many Executive Mimecasters may be on the same flight.
• Expenses: Complete monthly expense reports in a timely manner. Ensure all receipts are accounted for and accurate.
• General: Scheduling and organizing activities such as meetings, travel, conferences, meals and other departmental activities. Responsible for accommodations, travel arrangements and scheduling. Supporting expense report preparation and invoice and purchase order management.
• Attend regular staff meetings, take notes, work with Chief of Staff on action items.
• Be comfortable setting up virtual conferences (coordinating video and audio conference calls) via Zoom.
• Utilize new, and efficient file-sharing technologies (examples include SharePoint and OneDrive).
• Exhibit a high level of comfort and expertise utilizing MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Liaise with IT/technical support on equipment, and phone networks and help procure laptops, office supplies, office space, etc.
• Manages the procurement process, including researching and processing invoices.
• Communicate in a professional manner to all Mimecast employees as well as external key stakeholders. This includes, but is not limited to, verbal, written, presentation, etc.
• Maintain a high-level regarding sensitive information and company matters.

What You’ll Bring

• 3-5 years of direct administrative experience for senior leadership
• Bachelor’s degree preferred
• Proficient in Microsoft Word, Excel, PowerPoint and Exchange preferred. Concur and/or NetSuite experience a plus
• Knowledge of the procurement process a plus
• Results oriented, driven with high degree of customer service and relationship building abilities
• Deal well with ambiguity and able to react quickly to unforeseen challenges, schedule changes, etc.
• Diligent, conscientious, and reliable. Illustrating excellent professional judgment
• Prioritize effectively, multi-task, and work independently
• Highly collaborative working in teams developing strategies and action plans
• Strong organizational, written/oral communication and interpersonal skills
• Takes initiative and ensures timely follow-up.

DEI Statement

Cybersecurity is a community effort. That’s why we’re committed to building an inclusive, diverse community that celebrates and welcomes everyone – unless they’re a cybercriminal, of course.

We’re proud to be an Equal Opportunity and Affirmative Action Employer, and we’d encourage you to join us whatever your background. We particularly welcome applicants from traditionally underrepresented groups.

We consider everyone equally: your race, age, religion, sexual orientation, gender identity, ability, marital status, nationality, or any other protected characteristic won’t affect your application.

If you require any adjustments or accommodations due to a disability, or any other reason that may help you in your interview process, please let us know by emailing [email protected].

Due to certain obligations to our customers, an offer of employment will be subject to your successful completion of applicable background checks, conducted in accordance with local law.