Executive Assistant

Amazon is seeking a highly motivated, quick-thinking, customer obsessed Executive Assistant with a history of high performance to support the ATS Director and the wider team based in Barcelona.Is at the heart of the Amazon customer experience, working hard to deliver customer orders and ensure that our customers receive what they want, when they want it.

The successful candidate will work closely with other Executive Assistants throughout the Operations organization, and the wider company. You will possess the ability to complete high volumes of tasks, varying projects, and organize important events through planning accurately and efficiently with little or no guidance. You will be able to react with the appropriate level of urgency to situations that require a quick response or turnaround. You will be comfortable taking action without having to know the full picture and will efficiently solve difficult or complex problems that affect people within the department or other related groups.

You should ideally have knowledge and experience of working with a global team across multiple time zones, languages and exposure to international cultures. The ability to meet tight deadlines, work in a highly ambiguous environment and switch gears at a moment’s notice is a requirement. Candidates should demonstrate an understanding of business structure as well as the desire and aptitude for learning new concepts quickly.

High levels of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is required. In addition, exceptional written and oral communication skills, high attention to detail, bias for action and detailed planning and organizational skills are a must. Excellent knowledge of Microsoft Office and Outlook tools is also required.

Key job responsibilities

Main responsibilities include: complex calendar management and scheduling of internal and external meetings, managing travel bookings, handling expenses, multi-tasking during ad hoc projects and ensuring successful follow up of action items, preparing documentation for meetings; assisting with Powerpoint presentations and a variety of other day to day administrative tasks on behalf of the VP. You will generally be responsible for organizing the VP’s agenda and ensuring the smooth-running of their work in an ever-changing environment where priorities can change rapidly.

This is a demanding but highly rewarding role, allowing you exposure to broad and diverse areas of the Amazon business and to work with senior leadership teams on a multitude of exciting tasks. This can be a great career move for an experienced and ambitious Executive Assistant looking to grow and develop fast in an organization offering fantastic long-term career opportunities.

Basic Qualifications

• A trusted team player who is committed to company’s Leadership Principles
• Experience managing events and activities for large numbers of participants, including budget

management, supplier sourcing, oversight and delivery.

• Ability to communicate effectively, both verbally and in writing with a variety of groups such

as senior management, peers, and outside contacts and to manage sensitive and confidential information

• Ability to prioritize and deliver multiple assignments at any given time while also serving as

point of contact for a large team.

• Ability to complete complex tasks and projects quickly with little to no guidance, react with

appropriate urgency to situations that require a quick response, and take effective action

without manager direction.

• Diary management experience at Senior Manager level, including arranging travel and conference calls.
• Proven administrative ability, with strong organizational skills and proficiency in Microsoft Office and other web-based technology for information sharing
• Ability to make a positive contribution to company’s culture that fosters diversity, equity and inclusion in the workplace
• Attention to detail and problem-solving skills
• Fluency in local language and English

Preferred Qualifications

Work Schedule: Typical work schedule is Monday through Friday; job duties may require additional hours and availability outside normal working hours. May require flexibility to adjust work schedule from time to time to work early or later than regular schedule.

Additional Demands: Must be able to work in an operations environment. Must be able to travel between sites when required.

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.

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Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Company – Amazon SZ South 3 GmbH

Job ID: A2876321