Accounts Payable Processor

Division: Corporate

Posting Area: Accounting + Finance

Job Location: Fruitland, ID

Job Title: Accounts Payable Processor 1

Location: Corporate Headquarters Office – Fruitland, Idaho

Starting Salary: $17.50 – $18.50 (depending on experience)

Employment Type: Full-Time, Hourly

Work Environment: In-Person, Monday through Friday 8am to 5pm

Summary Of Company Benefits

• Health, Dental, and Vision Insurance
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• 401(k) with 3% Employer Match
• Group Term Life Insurance and AD&D
• Employer Paid Long-Term & Short-Term Disability
• Voluntary Supplemental Hospital and Accident Plans
• Employee Assistance Program
• 8 Company Paid Holidays & 1 Floating Holiday
• Progressive Paid Time Off (PTO) Accruals
• Quarterly Incentive Bonus

About Woodgrain

Woodgrain is one of the top millwork operations in the world with locations throughout the United States and Chile. With 70 years of quality craftsmanship and service, Woodgrain is a top producer of mouldings, doors, and windows, as well as a premier distributor of specialty building products. Woodgrain Inc. is headquartered in Fruitland, Idaho with six divisions and over 45 manufacturing and warehouse facilities in the United States and South America. Since 1954, Woodgrain is proud to be family owned and operated.

Job Summary

The Accounts Payable Processor prepares and performs all functions necessary to ensure timely and accurate payments are posted to vendor accounts while taking advantage of any discounts offered. These functions include receiving and uploading invoices into electronic system, researching invoices through various methods, posting of invoices in accounting systems, and gaining approval from responsible parties.

Duties & Responsibilities

• Investigate and complete all invoices that are assigned in a timely and accurate manner.
• Post invoices of all processing types, including Purchase Orders, Non-Purchase Orders, Freight Orders, Down Payments, and International.
• Ensure accurate categorization of invoices across more than 8,000 individual vendors.
• Validate the General Ledger (GL) coding and company code in correspondence with data on invoices to ensure expenses are allocated appropriately to each division.
• Audit the department inquiry email inbox on a rotating schedule, ensuring that emails are assigned to the correct processors, approvers, and other parties.
• Create and update blanket approval forms for assigned locations. Including obtaining signatures of correct party and filing in AP drive.
• Maintain a high attention to detail while auditing and reviewing invoices posted through the automated software system.
• Perform cross-reference between items billed on Purchase Order (PO) invoices against items listed on Purchase Orders.
• Complete verifications of new ACH vendor setups via telephone.
• Collaborate with the Master Data team to ensure vendor setup and information is valid.
• Contact vendors to request refund checks when receiving a credit memorandums over identified threshold.
• Maintain various logs and reports through electronics processes (i.e., Excel, computer software, etc.)
• Act as a backup to the Office Administrator as needed, responsibilities include (but are not limited to): answering and routing incoming calls, sorting and distributing mail, directing visitors, running outgoing mail through postage machine and delivery to local post office.

Requirements

• Must possess a High School Diploma or GED. Higher education is preferred.
• Have at least 1 year of previous work experience in an office environment. Previous Accounts Payable (AP) experience is preferred.
• Must be able to type 45 words per minute (WPM) and operate a 10 key accurately.

Additional Skills

• Strong communication, interpersonal, and problem-solving skills
• Understanding of accounting principles and practices
• Ability to use standard office equipment (computer, copier, calculator, fax machine, desktop phone, etc.)
• Must be able to perform addition, subtraction, division, and multiplication using whole numbers, fractions, and decimals.
• Ability to effectively communicate in English, both verbally and in writing. Additional languages preferred.

Physical Demands

The physical demands and work environment are representative of a typical office environment. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to press, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk and hear. The employee must occasionally lift or move up to 25 pounds. Travel: This position does not require travel to other Woodgrain locations. Schedule: This position follows a Monday through Friday schedule, excluding company holidays, with working hours that may vary based on departmental needs.

Applications will be accepted until the position has been filled.