Business Administrator

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

We are looking for a highly organized and proactive individual to provide essential administrative support to our Group and Senior Team Coordinator. As part of a dynamic team, you will handle a variety of tasks, ensuring smooth operational workflows and contributing to the success of our projects. Your role will focus on supporting team activities, managing logistics, and assisting with project and commercial functions.

The Opportunity

• Arrange travel and coordinate team events, meetings, and workshops
• Manage corporate credit card purchases, team SharePoint sites, and distribution lists
• Assist with timesheets, staff on/off-boarding, and vacation student interview coordination
• Support client relationship management, project close-outs, and document production
• Handle commercial tasks like client invoicing, debt collection, and supplier payments

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

• Relevant experience in administration within a consulting, engineering, or built environment industry
• Strong understanding of internal systems, processes, and guidelines, with the ability to help train others
• Attention to detail and a methodical approach to tasks
• Problem-solving skills with a customer-focused attitude
• A professional demeanor with a commitment to maintaining confidentiality

What We Offer You

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Please see a list of Arup’s Indonesia benefits below :

• Hybrid working policy and flexible working hours
• Paid maternity leave for 3 months
• Paid paternity leave for 2 days
• B irthday leave
• Phone allowance
• Transport allowance
• Religious holiday allowance (THR)
• Purchase additional leave of up to 10 days (permanent employees)
• Marriage leave (3 days)
• Term life insurance
• Critical illness insurance
• Arup will cover compulsory contributions towards BPJS Healthcare
• Work related travel insurance
• F ree & confidential 24-hour counselling service

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Arup provide an environment where you will make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup .

We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Arup does not accept unsolicited resumes from recruiters or employment agencies.