Office Coordinator/Administrative Assistant
Job Description
With our autonomy software stack, military and public safety users intuitively interact with our robotics platforms which enable them to understand their environment and make decisions when it matters most. Our palm-sized, autonomous drone demonstrates the capabilities of our integrated software and hardware solutions.
Darkhive is a growing group of U.S. Special Operations veterans, aerospace engineers, robotics perception experts, DevSecOps, defense technology executives, and superb support staff-above all, we are mission first team. We believe that the U.S. and our allies around the world deserve high-quality, affordable tools that keep them safe when each second counts.
If you are a free-thinking problem solver who is looking for a highly collaborative and innovative environment, apply with Darkhive today!
The Office Coordinator Role
The Office Coordinator position at Darkhive is a hands on role working across all departments to ensure seamless administrative operations.
You Will
- Coordinate with facilities vendors (cleaners, plumbers, maintenance, etc)
- Manage in and out bound physical mail and correspondence
- Be the main point of contact and manage coordination of HQ visitors, contractors, etc
- Have oversight of office cleanliness
- Maintain office supplies stock and complete purchasing
- Assist with internal events
- Other administrative and office duties as assigned
This role is on-site at our headquarters in San Antonio, Texas.
The Office Coordinator role is a non-exempt, non-supervisory position reporting to the Human Resources Manager.
Requirements
- 3+ years as a receptionist or office assistant in a professional office setting
- Excellent written and verbal communication
- Ability to coordinate multiple projects and meet deadlines
- Superb organizational skills
- Willingness to jump in and assist with administrative tasks across all departments
- Ability to take direction from multiple leaders
- Use and knowledge of MS Office Suite including Word, PowerPoint, and basic Excel and ability to learn new software
- High School diploma or equivalent
- U.S. Citizenship
Bonus Qualifications
- Associate’s degree in an applicable area of study
- Experience working in the aerospace environment
- U.S. Military Veteran or military spouse
Physical and/or Mental Requirements
- Ability to sit and/or stand for periods of time.
- Ability to use a keyboard, mouse, and other equipment with or without accommodations.
- Ability to maintain awareness during business hours.
- Ability to lift up to 15 pounds.
- Excellent written and verbal communication and good command of the English language.
- Learns and memorizes routine tasks.
- Reasonable accommodations will be provided to any person with a disability to be able to perform the essential job functions of this position.
- Darkhive retains the right to change or assign other duties as required for this position.
Selection Process
- Hiring team reviews applications
- 30-minute phone screen with the hiring manager
- Take home project
- In-person or video interview with hiring team
Benefits
Benefits Darkhive offers:
- Comprehensive medical plans; 2 plans are 100% employer paid insurance premiums
- 100% employer paid dental and vision insurance premiums
- Automatic 401k employer contribution with immediate vesting
- Unlimited vacation
- 11 Paid holidays
- Accrued sick leave
- Stock options
- Welcoming and friendly work environment
- Respect of work-life balance
Darkhive is an equal-opportunity employer and prohibits discrimination and harassment against any employee or applicant because of race, color, gender (including pregnancy), age, gender identity, creed, religion, national origin, sexual orientation, marital status, genetic information, disability, political affiliation, protected veteran status, or any other status protected by federal, state, or local law.