Executive Assistant / Paralegal (3 years experience)

Our client is a well-established and respected law firm known for providing exceptional legal services to a diverse client base. They foster a supportive and human-scale work environment, encouraging positive communication and professional growth for every team member.

Your Role as Executive Assistant / Paralegal

Responsibilities

In this multifaceted position, you’ll take on a variety of tasks that are vital to the firm’s operations. Your responsibilities will include:

• Legal Support: Assist lawyers with KYC, board minutes, contracts, EGMs, and other legal documentation.
• Front-Desk Management: Handle reception duties, manage phone calls, coordinate correspondence, and oversee meeting room arrangements.
• Administrative Assistance: Create, format, copy, file, and archive documents efficiently to support the team.
• Office Coordination: Manage office supplies, ensure workspace functionality, resolve IT issues, and coordinate repairs with suppliers.
• Invoicing Process: Prepare and send invoices, record time, and track expenses using the Avonca system.
• Marketing Initiatives: Participate in event organization, mailing campaigns, and digital communications to support the firm’s branding efforts.
• Team Collaboration: Work closely with colleagues to ensure smooth operations across all departments.

Your Profile

We are seeking a professional who embodies proactivity, reliability, and excellent organizational skills. The ideal candidate:

• Has at least 3 years of experience in a similar role, ideally within a law firm or legal environment.
• Holds a bachelor’s degree in executive secretarial studies or languages.
• Is fluent in French and English, both written and spoken; knowledge of German, Italian, or Luxembourgish is an advantage.
• Demonstrates proficiency in Microsoft Office (Word, Excel, and PowerPoint).
• Is organized, detail-oriented, and capable of managing multiple tasks under pressure.
• Excels in adaptability, with a strong ability to handle stress and changing priorities.
• Possesses excellent interpersonal skills and a customer-oriented mindset.

What’s in It for You?

Role

This role offers more than just a job—it’s a chance to grow and thrive in a supportive and professional setting. You will benefit from:

• A Collaborative Environment: Join a firm where feedback, communication, and new ideas are valued.
• Diverse Challenges: Take on a variety of tasks that keep every day engaging and rewarding.
• Professional Growth Opportunities: Enhance your personal and professional skills in a respected legal setting.

Take the next step in your career and join a firm that values your skills and contributions. Apply now to seize this exciting opportunity!