Talent Acquisition Onboarding Specialist

We are Emerus, the leader in small-format hospitals. We partner with respected and like-minded health systems who share our mission To provide the care patients need, in the neighborhoods they live, by teams they trust. Our growing number of amazing partners includes Allegheny Health Network, Ascension, Baptist Health System, Baylor Scott & White Health, ChristianaCare, Dignity Health St. Rose Dominican, The Hospitals of Providence, INTEGRIS Health, MultiCare and WellSpan. Our innovative hospitals are fully accredited and provide highly individualized care. Emerus’ commitment to patient care extends far beyond the confines of societal norms. We believe that every individual who walks through our doors deserves compassionate, comprehensive care, regardless of their background, identity, or circumstances. We are committed to fostering a work environment focused on teamwork that celebrates diversity, promotes equity and ensures equal access to information, development and opportunity for all of our Healthcare Pros.

The Talent Acquisition Onboarding Specialist is responsible for managing onboarding-related duties on a professional level and working directly with the Talent Acquisition team. This position carries out responsibilities in the following functional areas onboarding, recruitment, background checks, license verification and administrative support. In this important role, you will enjoy building relationships and working in an environment that values resourcefulness, adaptability and efficiency.

• Manages the onboarding of new hires for a certain area which includes but is not limited to credential verifications, background checks and scheduling pre-hire drug & occupational health screens
• Prepares, reviews and distributes offer letter, job description & other supporting documentation as directed by the Talent Acquisition Lead
• Responsible for organizing & maintaining confidential employee records and hires candidates within the Workday HRIS platform
• Reviews and updates statuses in Applicant Tracking System (ATS) where data is used for company-wide reporting
• Oversees and troubleshoots issues with all associated systems for candidates and hiring managers as needed, ie, HRIS, Applicant Tracking System, background screens, etc.
• Collaborates with Employee Health to coordinate pre-boarding requirements, including scheduling calls for drug screens, immunization , and vaccination records; proactively follows up to ensure all necessary documentation is collected based on specific position and state requirements
• Maintains frequent correspondence with candidates to prepare for their hire through email, phone and text messaging software
• Generates internal weekly communication updates to Talent Acquisition Leads, HRBP’s and hiring managers regarding onboarding status of candidates
• Coordinates travel when applicable
• Assists with growing the Emerus social media footprint
• Creates and maintains SmartSheets for tracking of candidate onboarding progress
• Works closely with HRBP’s to support activities involved in the DNV clinical audit process
• Attend staff meetings or other company sponsored or mandated meetings as required
• Assist HR Business Partner with New Hire Orientation as needed
• Perform additional duties as assigned
• A minimum of a High School Diploma or GED; Bachelor’s Degree strongly preferred
• Minimum of 1 year of onboarding experience as outlined in this job description, required; 2+ years experience strongly preferred
• Previous healthcare experience, strongly preferred
• Experience with applicant tracking systems and HRIS
• Strong attention to detail and excellent organizational skills even when working at a fast pace or with interruptions
• Capable of thinking and working independently
• Strong communication skills and attentive listening skills that enable them to ask probing questions to aid them in problem solving, issue resolution and escalation
• Excellent business writing and communication skills and the ability to interact at all organization levels
• Must be a team player
• Proficiency with Microsoft Office (Excel, Word, PowerPoint and Outlook), required