Executive Administrative Assistant

• 401(k)
• 401(k) matching
• Company parties
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Training & development
• Vision insurance
• Wellness resources

We are looking for an Executive Assistant to provide high-level administrative support for two of our company leaders to ensure efficiency and assist in accomplishing key tasks and company initiatives.

This position will undertake a variety of activities ranging from tasks related to project management, marketing, / graphic design, estimating, and general high-level support in the construction industry.

To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. You must be reliable and hardworking with great communication skills. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Please take note that we encourage a positive/solution-driven working environment

This is a Full-Time Position – Monday through Friday.

Salary – $50,000 – $55,000/annually (DOE)

General Accountabilities:

• Assisting with daily progress tracking for current projects
• Creating POs
• Updating budget reporting for current and past projects
• Assisting in site walks and project deliverables
• Creating and maintaining as task list for self and for exec
• Help prioritize exec task lists and help set deadlines for deliverables.
• Scheduling appointments
• Communicating with clients and team members on behalf of exec
• Taking notes at meeting
• Organizing meetings, including scheduling, reminders, and organizing catering when necessary for exec
• Track incoming estimate requests.
• Contacting requestors to get additional information when needed.
• Organizing documents and creating folders for projects
• Assist with creating estimates and updating project information as required.
• Updating and providing marketing reports
• Assisting with writing/editing
• Assist with social media planning and posting.
• Website content updates
• Oversee marketing contractors.

Job Qualifications:

• Bachelor’s Degree or equivalent job experience in administrative field
• Admin experience of 2 years in related field

Benefits Include:

• Health Care Plan (Medical, Dental & Vision) paid 80% for employee
• Retirement Plan (401K with Competitive Match)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Holidays)
• Short-Term & Long-Term Disability
• Training & Development
• Wellness Resources
• Fitness Membership, and more…

Requirements

• Proven work experience as an Executive Assistant, Personal Assistant, or similar role
• Excellent MS Office, and other software knowledge
• Outstanding organizational and time management skills
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Strong ability to deliver a supportive approach
• Ability to multi-task, work under pressure and meet deadlines required

Interviews will be scheduled right away!

Must have the 3 P’s of professionalism — Professional, Proficient, and Positive.

Must be reliable and have reliable transportation and professional maturity

Must enjoy working in an extremely busy environment.

Must be able to pass a drug screening and background check

Sunsational Solutions is an equal opportunity employer and a drug-free/smoke-free company.