Manager Maintenance & Facilities

Job description:Job Summary:The Manager, Maintenance & Facilities is responsible for overseeing the maintenance and operational aspects of ensuring the environment is safe, functional, and well-maintained for all occupants. This role includes managing building systems, supervising maintenance staff, coordinating repairs and upgrades, and ensuring compliance with health, safety, and environmental regulations. Key Responsibilities:

1. Facility Management:
   • Oversee daily operations and maintenance of the office, including HVAC, electrical, plumbing, elevators, fire systems, and security systems.
   • Implement preventive maintenance programs to reduce downtime and extend the life of building systems and equipment.
   • Coordinate and manage the work of maintenance staff and contractors, ensuring tasks are completed on time and within budget.
2. Safety and Compliance:
   • Ensure compliance with local building codes, health and safety regulations, and environmental standards.
   • Conduct regular inspections of the building to identify potential hazards or maintenance needs.
   • Develop and implement emergency preparedness and safety plans (e.g., fire drills, evacuation procedures).
3. Budget and Financial Management:
   • Manage the facilities maintenance budget, ensuring cost-effective solutions for repairs and upgrades.
   • Oversee the procurement of materials and services related to facility maintenance, ensuring quality and cost control.
   • Prepare reports on maintenance activities, budgets, and performance metrics for senior management.
4. Vendor and Contractor Management:
   • Identify, hire, and manage external service providers (e.g., cleaning, landscaping, security) and contractors for specialized work.
   • Ensure that contractors meet all contractual obligations and maintain high service standards.
5. Building Systems and Infrastructure:
   • Ensure that all building systems (e.g., HVAC, electrical, plumbing) are functioning efficiently and repair or upgrade systems as needed.
   • Collaborate with IT and other departments to support building infrastructure for communication, security, and operational needs.
6. Record Keeping and Reporting:
   • Maintain accurate records of maintenance activities, repairs, and inspections.
   • Prepare reports on the performance of building systems and the status of any ongoing projects.

Qualifications:

• Education:
  • A bachelor’s degree in Facilities Management, Engineering, or a related field is preferred. Relevant certifications are a plus.
• Experience:
  • Minimum of 5 years of experience in facilities management, building operations, or maintenance.