Tender Administrator

To play a critical role in managing the tendering process within an organization, ensuring compliance, accuracy, and efficiency.

JOB ROLES AND EXPECTATIONS:

Managing Tender Processes:

• Coordinate and oversee the entire tender lifecycle, from advertisement to submission and award.
• Ensure timely preparation and submission of tender documents.
• Prepare comprehensive reports and presentations for senior management on tender activities, performance, and key findings.
• Ensure compliance with all relevant Ugandan tendering regulations and procedures.
• Identify and mitigate potential risks and challenges associated with each tender opportunity.
• Stay updated on the latest changes to Ugandan tendering laws and regulations

Compliance and Documentation:

• Ensure that all tender documents meet legal, regulatory, and company standards.
• Maintain accurate records of all tender-related activities for audits and future reference.

Facilitating Communication:

• Act as a liaison between internal departments (Sales team, finance, operations) and external stakeholders (clients, contractors and suppliers)
• Address queries and clarifications related to tenders.
• Ensure that any other duty assigned by Sales Head /Management is executed to their expectations.

Requirements

COMPETENCIES:

Technical Knowledge/ Skills:

• Report Writing Skills
• Presentation skills
• Computer Skills (PPt, Excel and MS Word)
• Strategic thinking
• Able to learn and adopt to change.
• Innovative / creative skills.

Behavioral / Attitude Competencies:

• Respect for others
• Sociable
• Open and Decisive.
• Responsible
• Mature & assertive.

MINIMUM QUALIFICATIONS / REQUIREMENTS:

• Bachelor’s degree in Business Administration, Project Management, Procurement, or a related field.
• Proven experience in managing the full tender lifecycle.
• Strong understanding of Ugandan tendering processes, documentation, and compliance requirements.
• Experience with Furniture & Stationery industry tenders and regulations is highly advantageous.
• 2 years of progressive experience preferably in the same position.
• Good logical thinking ability, communication ability and execution ability