Transport Coordinator

VISL-Bhiwandi

Full-Time

JD for Executive – Transport Coordinator

Job title : Executive – Transport Coordinator

Company : Vashi Integrated Solutions

Location : Bhiwandi

Reports To : Logistics Manager Non MRO

Department : Logistics & Supply Chain

Employment Type : Full-time

Qualification : Master’s or Bachelor’s degree in Logistics, Supply Chain Management.

Experience : 2+ years

Website : https://vashiisl.com/

About us:-

Vashi Integrated Solutions is a One – Stop integrated Solution Provider for Industrial and Commercial Sourcing needs of public and private customers in different segments: Panel Manufacturers, Machine Manufacturers, End Users, Projects, and Electrical Contractors, Solar and Retail.

We are a leading distributor since 1978 for Industrial products.

Our team of 1000 + members are engaged to provide technical and sourcing solutions to save time and cost. We invest in a wide range of inventory of items required in different industries.

We serve as an extended warehouse to many customers thus assuring them to work on lean inventories and enhanced productivity.

Job Summary

The Executive Logistics Coordinator – Track & Trace is responsible for ensuring the efficient and accurate tracking and tracing of shipments from origin to destination. This role involves monitoring shipment status, managing documentation, coordinating with carriers, and resolving any issues that may arise during transit. The ideal candidate will have strong organizational skills, attention to detail, and experience in logistics and supply chain management.

Key Responsibilities

• Monitor and track shipments to ensure timely delivery and accuracy in tracking information.
• Maintain and update shipment tracking systems with accurate and real-time data.
• Coordinate with carriers, suppliers, and internal teams to resolve any issues or delays in transit.
• Manage documentation related to shipments, including invoices, ewaybill, and Docket numbers.
• Communicate shipment status updates to relevant stakeholders, including customers and internal departments.
• Analyze tracking data to identify trends, potential issues, and opportunities for improvement.
• Develop and implement best practices for shipment tracking and tracing.
• Prepare and present reports on shipment status, performance metrics, and any issues encountered.
• Ensure compliance with company policies, industry regulations, and contractual agreements.
• Provide excellent customer service by addressing inquiries and concerns related to shipment tracking.

Qualifications

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field.
• Proven experience in logistics coordination, shipment tracking, or a similar role, with a minimum of 2 years of experience.
• Strong understanding of logistics, supply chain processes, and tracking systems.
• Excellent organizational, problem-solving, and communication skills.
• Ability to work effectively in a fast-paced and dynamic environment.

Experience

• Extensive experience in tracking and tracing shipments, coordinating with carriers, and managing logistics documentation.
• Demonstrated ability to resolve issues and manage delays in transit.
• Proficiency in using logistics and shipment tracking systems.
• Experience in analyzing tracking data and generating performance reports.
• Proven track record of improving shipment tracking processes and efficiency.

Measurable Goals

• Timely Delivery: Ensure that 98% of shipments are delivered on time by closely monitoring and coordinating with carriers.
• Accuracy in Tracking: Achieve a 99% accuracy rate in updating and maintaining shipment tracking information in the system.
• Issue Resolution: Resolve 95% of shipment-related issues within 24 hours of identification.
• Customer Satisfaction: Increase customer satisfaction scores related to shipment tracking by 20% through proactive communication and efficient problem-solving.
• POD: Ensure that we receive 100% POD of all the delivered shipment and the POD’s to be shared with the data entry team.

Core Skills

• Organizational Skills: Strong ability to organize tasks, manage time efficiently, and prioritize responsibilities to ensure timely and accurate tracking of shipments.
• Attention to Detail: High attention to detail to ensure accuracy in tracking information and documentation.
• Communication Skills: Excellent verbal and written communication skills for effective interaction with carriers, suppliers, customers, and internal teams.
• Problem-Solving: Proficiency in identifying issues, developing solutions, and implementing corrective actions in a timely manner.
• Technical Proficiency: Competence in using logistics management and shipment tracking systems, and other relevant technology.

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