Front Desk Associate

Job Summary
The Front Desk Associate serves as the welcoming face of the hotel, ensuring a seamless and personalized experience for every guest. This includes managing the check-in and check-out process efficiently, processing payments accurately, and addressing guest inquiries with professionalism and warmth.

Essential Duties and Responsibilities:

• Consistently offer professional, friendly, and engaging service.
• Greet, check in and settle guest accounts while ensuring all service standards are followed.
• Maintain accurate records of daily transactions and cash handling, which includes currency exchange and balancing a float.
• Handle guest requests, questions, and concerns effectively and promptly.
• Promote a professional team environment.
• Follow department policies, procedures, and service standards.
• Performs any and all other tasks assigned by management.
• Always upholds the highest standard of internal and external customer service.
• Ensure all emails are actioned and completed as per request.
• Be a competent key person within the department, able to communicate and find answers in an efficient and professional way.
• Ensure clear, complete, and legible information is taken from the guest and is forwarded to the appropriate Associate/Department to satisfy the request and or to resolve the issue.
• Resolve guest issues within your capabilities, ensuring guest satisfaction.
• Communicate effectively with Guests, Hotel Associates, Managers and Directors.
• Daily completion of all record sheets, filled out correctly and filed accordingly.
• Note any outstanding issues and communicate with your senior Manager.
• Maintain the Rosewood hand over log for the next shift, noting any services that are pending to ensure follow up and completion.
• Maintain complete knowledge of using the Hotel equipment. (E.g. Computer, photocopier)
• Communication of all issues to HOD/Manager/Supervisor.
• Flexibility to cover shifts and responsibilities when required – (Night Shift, Day Shift)
• Promote hotel facilities effectively, including opening hours on all Food and Beverage outlets.
• Be knowledgeable of the surrounding area and thorough knowledge of the guest rooms, including view, amenities, features, types.

• Be inquisitive and share knowledge.
• Ensure you have an excellent knowledge of products and services available both internally and externally.
• Ensure all special request information is logged into the guests Opera profile.
• Strive to achieve any upselling targets and assist all other departments.
• Maintain healthy inter-departmental relationship.
• Carry out, within your capability, all reasonable requests by the Senior management.
• Be able to work without supervision and lead by example at all times.
• Ensure that brand standards are adhered to at all times, to ensure successful brand standard audit score.
• Collect preferences daily and enter in the guest profiles.
• Ask questions and share answers to all associates continuously.