Executive Assistant

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Job Description

Please note: The work location for this role is a hybrid model. It is required to work in the office 2-3 days per week on average.

Role Summary/Purpose:???

• Proactively provide a range of administrative support for the GE Vernova Canada President and CEO plus assist the extended country executive team
• Independently execute all assigned responsibilities and effectively balance the needs of multiple individuals.??
• Operate as part of a team that works together and provides back-up support to other administrative staff as needed.?

Essential Responsibilities:?

• Proactively support the assigned leader and team by independently executing all responsibilities while successfully balancing the needs of multiple staff members.
• Prioritize, maintain, and organize calendars, schedule appointments and meetings (including both on-site and off-site conference arrangements), arrange travel schedules, travel itineraries, reconcile T&L expenses.??
• Work with others to organize meetings with multiple attendees across different geographic locations in the most efficient way.
• Proactively look ahead at calendars/schedules to identify conflicts, judge efficiency and suggest adjustments.
• Schedule, plan, and organize all logistical details for in-house and off-site meetings, etc., as needed.
• Manage a range of general administrative services including but not limited to documentation management/file set up and maintenance, invoice processing, etc.?
• Anticipate, identify, analyze and solve issues/conflicts independently and discretely.
• Communicate professionally with internal and external persons, at times acting as first point of contact to {functional leader} and/or staff making interactions positive experiences.
• Handle confidential data and matters discreetly and professionally.
• Work as a team player with other assistants and teams.
• Special projects as required.

Qualifications/Requirements:?

• Bachelor’s degree or High School diploma and five years’ work experience.
• Minimum three years’ experience in a C-suite executive support role.
• Ability to successfully organize and execute details in a fast-paced, ever-changing, environment.
• Ability to successfully manage competing priorities.
• Highly results driven with exceptional follow through??

Desired Characteristics:?

• Bilingual in French and English
• Outstanding interpersonal skills.
• A collaborative team player yet able to work independently.??