Administrative Assistant 2

Position Information

Posting Number

20121653Staff

Working Title

Administrative Assistant 2

Pay Rate

Salary is competitive and commensurate with education and experience.

Employment Category

Clerical/Support

Regular/Temporary

Regular

If temporary, list duration

Type of Appointment

Fiscal

Contract Period

12 month

Position Summary Information

Position Summary

The TECTA Administrative Assistant 2 reports to the TECTA Director and is primarily responsible for data entry and administrative duties related to implementation of the TECTA statewide early childhood initiatives.

Austin Peay State University is a four-year public, doctoral-level university, with six colleges and four Chairs of Excellence. The University has an enrollment of over 9,000 students and is located in Clarksville, Tennessee, a community of an estimated 166,000 people located approximately 40 miles northwest of Nashville, TN

Primary Duties And Responsibilities

• Complete accurate database entry into multiple online databases
• Maintain accurate and organized files
• Maintain minutes for staff meetings
• Complete purchasing for the department
• Create/maintain contracts
• Serve as receptionist for the office
• Mail information to prospective students and for the program as needed
• Assist in the coordination of departmental activities.
• Conduct daily mail runs and other on-campus errands as needed
• Maintain inventory of supplies
• Assist other staff as needed
• Perform other job-related duties as assigned.

Knowledge, Skills, and Abilities

• Ability to efficiently operate a personal computer and associated software (Outlook, Word, Excel, etc.) and Web-based TECTA databases
• Ability to communicate effectively and appropriately.
• Ability to maintain confidentiality of records and information.
• Ability to interact in an effective and appropriate manner with diverse populations, the University community and the public.
• Ability to detect and correct grammatical and spelling errors in written correspondence.
• Ability to maintain files accurately, in paper and in software programs.
• Ability to handle multiple tasks simultaneously.
• Ability to effectively supervise personnel and complete all associated personnel actions in a timely and accurate manner.
• Ability to work a flexible schedule that may include week nights and Saturdays
• Ability to travel in an eleven county area for regional and statewide meetings as needed.

Physical Requirements

• Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

Required Minimum Qualifications

• High school graduate or equivalent.
• Previous office experience.
• A background check will be required of the successful applicant.
• Knowledge of MS Word and Excel.

Preferred Qualification

• Experience working in an Early Childhood environment

Posting Detail Information

Open Date

01/10/2025

Close Date

Open Until Filled

Yes

Special Instructions to Applicants