Senior Executive Assistant

Description & Requirements

Be part of something great

This Senior Executive Assistant (SEA) role entails providing executive support to the COO, ensuring scheduling and prioritisation of engagements, co-ordinating all logistics for meetings and events and facilitating communication between the COO and key stakeholders. This role holder will influence others towards action, and alignment, and ensuring a strong flow of information to and from the COO. The SEA is responsible for making sure the team is working in sync to achieve targeted goals and meet their responsibilities.

As well as standard SEA duties, this role will include managing projects on behalf of the COO. The ability to manage multiple stakeholders relationships and priorities, as well as monitor and influence senior stakeholders to deliver on project activities is essential.

Salary – £50,000 to £60,000.

Home based with travel as necessary.

Benefits include:

• 25 days annual leave
• Holiday trade scheme
• 9% combined pension
• Flexible benefit package, including PMI
• Diary management: Manage the COO’s calendar, ensuring efficient scheduling and prioritisation of engagements. Coordinate all logistics for meetings and events, including preparing agendas, compiling documents, and taking minutes.
• Board and meeting preparation: Work with the COO on presentations and reports for the board and the Executive Team. Draft and edit correspondence, reports, presentations, and other documents on behalf of the COO
• Strategic Initiatives: Tracking high-priority initiatives for the COO to identify any potential obstacles. Supporting cross-functional strategic initiatives, facilitating special projects, and ensuring action items are executed on behalf of the COO.
• Project management: Oversee and manage a variety of special projects, ensuring timely completion and alignment with the company’s strategic objectives.
• Relationship Management: Act as a liaison between the COO and the team, facilitating open communication and fostering a positive team environment. Develop and cultivate stakeholder relationships to amplify alignment with critical internal partners (connects work streams that would otherwise remain siloed). Builds bridges and champions a spirit of collaboration and open communications.

Key Contacts & Relationships:

Internal

• UK COO
• Divisional MDs
• Country Leadership Team
• Senior Leadership Team (COO)
• EA
• Transformation

External

• Key stakeholders and partners

Essential

Qualifications & Experience

• Proven experience in an Executive Assistant role, Chief of Staff role, or similar.
• Proficiency in Microsoft Office Suite and other productivity tools.
• Strong organisational skills and the ability to multitask

Individual Competencies

• Excellent organisational skills with an ability to prioritise tasks and handle multiple projects simultaneously.
• Strong written and verbal communication skills.
• High degree of professionalism and ability to handle confidential information.
• Ability to work in a fast-paced, dynamic environment
• Strong problem-solving skills and the ability to think on one’s feet

Travel Requirements – UK wide as required for business needs

EEO Statement

Maximus is committed to developing, maintaining and supporting a culture of diversity, equity and inclusion throughout the recruitment process. We know that feeling included has a dramatic impact on personal wellbeing and are working to ensure that no job applicant receives less favourable treatment due to any personal characteristic. Advertisements for posts will include sufficiently clear and accurate information to enable potential applicants to assess their own suitability for the post.

We are a Disability Confident Leader, thanks to our commitment to the recruitment, retention and career development of people with disabilities and long term conditions. The Disability Confident scheme includes a guaranteed interview for any applicant with a disability who meets the minimum requirements for a job. When you complete your job application you will find a question asking you if you would like to apply under the Disability Confident Guaranteed Interview Scheme. If you feel that you have a disability and apply under this scheme, providing that you meet the essential criteria for the job, you will then be invited for interview. Your?Guaranteed Interview application will only be shared with the hiring manager and the local resourcing team. Where reasonable, Maximus will review and consider adjustments for those applicants who express a requirement for them during the recruitment process.

Minimum Salary

£

50,000.00

Maximum Salary

£

60,000.00