Accounts Payable/Receivable

Responsibilities include the following:

• Maintenance of vendor master list; includes verifying and adding approved vendors, maintaining accurate vendor addresses, and payment terms.
• Updating and maintenance of required tax information, such as federal identification numbers and social security numbers for vendors.
• Prepare, reconcile, and submit year-end tax forms including but not limited to 1099’s.
• Ensures appropriate approval of purchases prior to payment of invoices, by matching invoices to properly approved purchase orders and purchase requisitions, or in the absence, obtaining authorization from the appropriate person.
• Verifies accuracy of invoices by agreeing prices and quantities to Materials Management receiving reports, purchase orders and purchase requisitions.
• Verifies that all vendor activity is properly recorded to the correct general ledger account number.
• Records all vendor activity in the Accounts Payable computer system including but not limited to invoices, expense/travel reimbursement.
• Prepares manual checks for emergency purchases, travel, etc. as needed.
• Verifies accuracy of checks issued from AP system match approved invoices and purchase orders.
• Ensures vendors are paid in a timely manner based on payment terms and to prevent interest and late fees.
• Handles vendor payment inquiries by phone and/or email.
• Process monthly AP accrual.
• Process expense reimbursements, CME, and travel expenditures accurately while ensuring travel/expense reimbursement policy is followed.
• Reconciles vendor statements to vendor history and contacts vendor to obtain copies of any missing invoices.
• Prepare Ad Hoc reports as needed.
• Assist with financial audits to ensure proper documentation and approval processes are followed appropriately.
• Adheres to company policies in the performance of all assigned accounting duties and communicates any compliance deviations and internal control weaknesses to management immediately.

Qualifications

EDUCATION: High School Diploma

EXPERIENCE: Minimum of seven (7) years of Accounting experience with at least four (4) years Accounts Payable experience.

Special

COMMUNICATION: Must be able to professionally communicate with other departments, Administration, and vendors.

TYPING: Must be able to type and use a computer keyboard effectively.

MACHINE OPERATION: Calculator, adding machine, computer and telephone.

PHYSICAL: Seven hours per day sitting.

HEARING: Must have the ability to hear and communicate effectively.