Registration Assistant

Plans, coordinates and performs administrative activities and assistance in CJA Registration Unit. Assists with programs in implementation, interpretation and support of the Training Act and Training Regulations governing law enforcement training and certification in South Carolina.

• Review and Process documents submitted electronically for completeness and correctness.
• Data Entry, ensuring entry of information is accurate.
• Coordinates registration, admissions, and training compliance support for Basic and Advanced Training courses. Creates, maintains, and monitors training course files, student data, tracking system and training schedules. Monitors agency requests for advanced class registration; accepts, confirms, and assigns students to a training class; maintains and monitors class files and training files and records, adhering to and in accordance with CJA records retention policy. Prepares class packets to be delivered to assigned course instructor; packets to include class evaluations, updates and reconciles registration forms and enters or makes changes in Acadis to reconcile officer files, and class session information. Creates the final class roster, assign housing, and enters class grades to graduate the class upon completion.
• Directs and assists SC Agencies in an advisory capacity regarding regulation and administrative procedures to ensure compliance and enforcement of the SC Training Act and Training Regulations.
• Cross trains and assists other employees, if needed.
• Formulating reports, correspondence and executes special projects when tasked by the Administrative Coordinator or General Counsel.

Minimum And Additional Requirements

Candidate must have a high school diploma/GED and four (4) years of relevant experience; or a Bachelor’s degree will substitute for experience.

Preferred Qualifications

Experience in ACADIS.

Additional Comments

• Ability to type 40 – 45 WPM. Proficient in Microsoft Office to include Word, Excel and Oulook. Must have excellent communication skills, verbally and in writing.
• Ability to exercise of independent judgment and discretion about matters of significance for CJA. Operates under general supervision as needed/requested. Independent thinker that can resolve problems by referencing the SC Training Act and the Training Regulations.
• Private work area. Busy but positive work environment. Must be organized and detail oriented. Little to no travel.

About The Academy

• The S.C. Criminal Justice Academy is the starting point for all SC law enforcement. We are responsible for one of the most important jobs in the state–training those who will serve the citizens of South Carolina during their time of distress, time of worry, time of hurt.
• It takes a team of dedicated people to make sure our Academy is a premier training facility. To do this, we need reliable and conscientious workers who want to be employed by an agency that offers meaningful and challenging work with an appropriate work-life balance as well as excellent state government benefits.
• We do not discriminate based on race, color, religion, national origin, sex, including pregnancy & childbirth (or related medical conditions), age (over 40), or disability.
• South Carolina is making our Veterans a priority for employment in state agencies and institutions.

Benefits

We are the face of law enforcement. Join us! The South Carolina Criminal Justice Academy offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid parental leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)