Special Education Clerical Support

Job Description

PRIMARY PURPOSE

Under direct supervision provide clerical assistance for the efficient operation of the Special Education Assessment Personnel. Assist and support the Assessment staff and contribute to the smooth and efficient operation of the special education paperwork.

Essential Functions

MAJOR RESPONSIBILITIES AND DUTIES

Receive and direct incoming calls, take reliable messages, and route to appropriate staff.

Receive, sort, and distribute mail, messages, and documents.

Perform general office duties such as copying documents and files, assembling ARD materials, filing and typing.

Keep calendar and schedule of ARD meetings for the building, and communicate ARD schedule with appropriate personnel.

Keep informed of and comply with state, district, and school policies and regulations concerning primary job functions.

Produce typewritten and/or computer processed copy – error free, grammatically correct and properly punctuated.

Prepare correspondence as directed.

Make phone calls as directed.

Prioritize and maintain workflow, with follow-up accomplished in a timely manner-demonstrating effective use of time.

Use available resources effectively such as copy machines and computers.

Maintain computer generated special education forms.

Assume responsibility and carry out job requirements with a minimum of daily supervision.

Under own initiative, assist others when necessary and/or appropriate.

Maintain confidentiality.

Supervisory Responsibilities

None

WORKING CONDITIONS

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including computer and peripherals; standard instructional equipment

Posture: Moderate standing; occasional kneeling, squatting, bending, and stooping

Motion: Moderate walking; standing, stooping, bending and lifting; lots of physical activity

Lifting: Regular light lifting and carrying (less than 15 pounds)

Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise

Mental Demands: Work with frequent interruptions; maintain emotional control under stress; Reading; ability to communicate effectively in both English and Home Language (verbally and written)

Other

Work as a team member with peers, building personnel and administrators

Professional demeanors, resourcefulness, communicate effectively with diverse groups and accept supervision

Work without day-to-day supervision

Regular and punctual attendance at the workplace

EVALUATION

Performance of this job will be evaluated in accordance with provisions of the Board Policy on Evaluations of At-Will employees.

Preferred Knowledge, Skills, Abilities And Experience

One to three years clerical experience, preferred

Requirements

Education / Certification:

High School Graduate or GED equivalency

Special Knowledge and Skills

Proficient in computer/communications technology

Ability to effectively and professionally communicate with the public

Ability to follow written instruction

Proficient skills in typing, word processing, and file maintenance

Effective organizational and interpersonal skills

CONTACT INFORMATION: Reports to: Special Populations Assessment Personnel APPLY TO: SALARY: Pay grade: Paraprofessional (1) DAYS: 187