Operations Administrative Assistant
Job Description
Responsibilities
- Take calls/schedule inbound trucks/deliveries (average 7-10 trucks inbound a day)
- Research receiving discrepancies.
- Support and help prepare pick files and driver paperwork when needed (10-12 outbound trucks a day)
- Flexible schedule (able to work over occasionally if needed)
- Resolve and file pick tickets.
- Input counts during cycle counts/audits.
- Monitor and report items that didn’t make the truck (Loading issues)
- Support RMA process when needed.
- Take new pick tickets out to employee basket.
- FedEx items
- Must be able to multitask in a dynamic environment.
- Print and process CPU’s.
- Prepare for the following day’s receiving.
- Oversee daily receiving log, report,
- Follow up on delivery tickets and finalize invoicing.
- General housekeeping
- Provide ongoing administrative support to our operations team with various administrative, accounting, and purchasing duties.
- Other duties as assigned and requested by management.
Qualifications:
- Minimum of 1-3 years of administration experience in an office environment, preferred.
- Proficiency and understanding of the use of a personal computer and appropriate software, including Excel, Work and Outlook.
- Must have a strong commitment to providing excellent customer service.
- Attention to detail and the ability to complete job duties with high degree of accuracy.
- Self-disciplined and capable of identifying and completing critical tasks independently, with minimal supervision.
- Flexible in work schedule, when required. Be personable, articulate, and knowledgeable.
- Ability to learn skills quickly with a mature and service-oriented attitude.
- Excellent communication (verbal and written) and organizational skills.
- Attention to detail and highly motivated.
- Ability to manage multiple tasks.
- Dependable and reliable.
Specialty Building Products is the leading distributor of specialty building products in North America. SBP operates under the brands U.S. LUMBER, Alexandria Moulding, REEB Millwork, DW Distribution, Millwork Sales and Amerhart. We serve 45 states in the U.S. and 8 provinces in Canada from over 40 locations. Here at SBP we are a people first organization, our team is built upon strong culture and standards for success. We value your perspective and want to learn more about you with a commitment to laying the foundation for you to build a successful career with us. Join us and EVOLVE your future at Specialty Building Products!
Being a part of SBP you will be eligible for many benefits. Full-Time benefits would include:
- Medical, Dental, Vision given on the 1st of the month following 30 days of employment
- Company-Paid Life Insurance & Disability
- 401(k) with Company Match
- Company-Paid Time Off
- Paid Holidays & Floating Holidays
- PLUS ADDITIONAL PERKS!
Serving our communities:
We are also committed to our core value of “using our influence to have a uniquely positive impact” on the people that we touch. Through our initiatives we encourage and incentivize our employees to aid fellow employees in need and to better serve our communities and the people we directly influence.
We are proud to have the best team in our industry. We have experienced a tremendous amount of growth as a company. This growth has served not only our customer base but has also provided significant opportunities for advancement amongst our employees.
Specialty Building Products is an equal opportunity employer. It is our policy of Specialty Building Products not to discriminate in hiring and employment on the basis of race, color, religion, national origin, sex, disability, age, military status, genetic information, or other protected class status in accordance with all applicable federal, state, and local laws.