Deputy Court Clerk

01-24-2025

Worker Sub-Type

Regular

Scheduled Weekly Hours

40

Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!

Position Summary

Full-time opening available in the Marathon County Clerk of Courts’ Office in the Small Claims/Civil Division. Position provides a variety of legal services to support the judicial system and provides service to the public. The individual hired must be dependable, flexible, well organized, have excellent communication and interpersonal skills, be customer service focused, team oriented, and able to learn a variety of office functions.

Examples of Work Performed

The following duties are typical for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Performs a variety of duties related to case management including case initiation, receiving and electronically filing case documents, docketing from court minutes, and all case closing activities using an integrated automated computer system (CCAP).
• Works with legal professionals, litigants, media, other County employees, and the public, requiring effective communication skills.
• Assists the public at the counter and over the phone.
• Receives payments as required and accurately enters information into automated financial system.
• Prepares files for scanning.
• Operates varied office equipment including computers, copiers, scanners, etc.
• Develops solutions to work issues that add value for our customers.
• Participation in establishing professional development goals that are supportive of broader County goals.
• Maintains regular and predictable attendance; works extra hours as required.
• Performs related work as required.

Knowledge, Skills, And Abilities

• Knowledge of general office procedures and standard recordkeeping procedures.
• Knowledge of business English and correct grammar and spelling.
• Knowledge of the general workings and functions of the court system, and knowledge of legal terms.
• Skill in completing basic arithmetical computations, identifying errors, and keeping a variety of accurate records.
• Skill in various computer applications. Ability to learn new software programs.
• Ability to learn multiple step clerical procedures and perform them accurately and correctly.
• Ability to gain an understanding of the specific operations of the Clerk of Courts’ Office, and contribute to the accomplishment of the department objectives.
• Ability to assume responsibility for office procedures, and demonstrate ability to dispose of routine matters and make decisions within established guidelines without frequent referral to a supervisor.
• Ability to communicate effectively both orally and in writing.
• Ability to clearly articulate and accurately transmit information both from the public to department staff members and from the department to the client/public served.
• Ability to understand and follow written and oral instructions.
• Ability to establish and maintain effective working relationships with other employees and the public. Ability to work as a team member within the office.
• Ability to perform moderately complex work, free of error, requiring a high degree of accuracy.
• Ability to maintain confidentiality.
• Understanding of the County’s and department’s mission, core values, plans, and priorities for the future.
• Ability to contribute to a positive work culture that fosters excellent customer service & teamwork.

Qualifications

High school diploma or equivalent and two years office support experience required. A vocational diploma or an associate’s degree in a related field may substitute for the experience. Previous legal office experience is desirable.

Compensation

Starting hourly rate: $20.12 + Marathon County benefits.

https://www.marathoncounty.gov/about-us/careers/employee-benefits

Selection Procedure

Selection of the successful candidate may be made by assessment of experience and education, criminal record check, oral interview, review of references, and other appropriate job-related selection procedures. All applicants will be notified as to the status of their application.

Special Accommodations

Marathon County will make arrangements to furnish appropriate auxiliary aids and services where necessary and reasonable to afford an individual with a disability the opportunity to participate in the recruitment process. Please notify the Employee Resources Department office or phone (715) 261-1451 to request special accommodations prior to the application deadline.

Notice to Applicants

Wisconsin Statutes, Sections 19.36 (7), 64.09 (5), and 64.11 (7) require public employers to treat the following items as a public record: Each applicant’s application, records, recommendations, and qualifications except as provided in Section 19.36 (7), Wis. Stats. that allows the identity of an applicant to remain confidential if the applicant requests in writing that the County not provide access to this information. If you choose not to have this information become a public record, you must make such a request in writing to the Employee Resources Department. If you become a finalist for the position, your identity may be disclosed as required by law