Executive Financial Assistant

Are you passionate about blending creativity with operational excellence? Our innovative art signage company is seeking an Executive Financial Assistant to join our team remotely. In this role, you’ll play a vital part in managing financial and administrative operations that drive the success of our custom art installations for hospitality and commercial spaces.

The Role

Why You’ll Love This Role

This is a unique opportunity to work from home while supporting a company that brings creativity and functionality to life. You’ll have the flexibility to manage your responsibilities remotely while being an integral part of a dynamic, collaborative team.

Your Responsibilities

• Financial Management: Oversee accounts payable and accounts receivable processes, ensuring timely payment of bills and creation of invoices. You’ll also manage client deposits and close out bills once projects are completed.
• Transaction Coordination: Accurately categorize all financial transactions in QuickBooks to maintain clear and precise records.
• Client Communication: Act as the main point of contact for clients, guiding them through every phase of the project—from estimate approvals to final payments—to ensure satisfaction and transparency.
• Administrative Oversight: Manage subscriptions, warranties, and equipment financing while serving as the go-to internal contact for cross-department coordination.
• CRM and Data Management: Keep our CRM system (preferably HubSpot) running smoothly to support seamless communication and workflows across the organization.

Ideal Profile

What We’re Looking For

• Experience: A proven track record in financial processes and QuickBooks expertise. Experience with CRM tools like HubSpot is a plus.
• Skills: Proficiency in Google Docs and Sheets. Excellent written and verbal communication skills in English to interact effectively with clients and team members.
• Attributes: You thrive in a detail-oriented, fast-paced environment, handling multiple tasks with precision. A proactive and organized approach to problem-solving is essential.
• Education: A degree or certification in finance, business administration, or a related field is preferred but not required.

Why This Role Is Perfect for You

This position is ideal for someone who excels in financial and administrative management and thrives in a creative, collaborative environment. If you’re excited to make an impact and support the operational and creative facets of a growing business—all from the comfort of your home—this role is for you.

Ready to Join Us?

If you’re driven to support a company that values both creativity and operational excellence, we’d love to hear from you.

Apply here: https://wkf.ms/3YIZYBz

What’s on Offer?

• Flexible working options
• WorkWhy You’ll Love This Role This is a unique opportunity to work from home while supporting a company that brings creativity and functionality to life. You’ll have the flexibility to manage your responsibilities remotely while being an integral par
• Join a market leader within Real Estate