ADMINISTRATIVE SPECIALIST III

Description

CITY RESIDENCY REQUIRED

DEPARTMENT: PUBLIC WORKS DEPARTMENT

LOCATION: 3505 N. Dries Lane, Peoria, IL

HOURS: 7:30 a.m. – 4:30 p.m. – Monday through Friday

Performs work of moderate to complex difficulty involving typing, filing, data entry, transcribing notes from dictating equipment, or shorthand, answering telephones, developing and preparing reports, forms and documents utilizing a variety of computer programs as required by the various divisions. Performs other generalized clerical and administrative duties. Provides information to departmental staff and the general public; operates various office equipment, and other duties as assigned

DEADLINE DATE: Friday, February 7, 2025

Examples of Duties

Knowledge of correct English usage, including spelling, grammar, punctuation, and vocabulary; internal departmental policies and procedures; all computer applications and hardware related to performance of the essential functions of the job; standard business arithmetic, including percentages and decimals; and recordkeeping, report preparation, filing methods and records management techniques. Skill in typing from rough draft or printed text using a computer; analyzing and resolving office administrative situations and problems/ transcribing information from dictating equipment; using tact, discretion, initiative and independent judgment within established guidelines; researching, compiling and summarizing a variety of informational and statistical data and materials; and applying logical thinking to solve problems or accomplish tasks; to understand, interpret and communicate complicated policies, procedures and protocols. Ability to maintain confidentiality of information; take and transcribe notes; to understand and carry out written and oral instructions, giving close attention to detail and accuracy; to establish and maintain effective working relationships with others; to draft and type correspondence; and to rapidly and accurately take and transcribe oral or tape dictation through the use of speed writing, shorthand, or dictating equipment.

Minimum Qualifications

One year certificate from an accredited college or technical school; three to four years of progressively responsible related experience; a minimum typing speed of 45wpm required, and a Microsoft Excel test required. Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job considered

Supplemental Information

Knowledge Of

KNOWLEDGE, SKILLS, AND ABILITIES:

¨ Correct English usage, including spelling, grammar, punctuation, and vocabulary.

¨ Internal departmental policies and procedures.

¨ External governmental bodies and agencies related to area of assignment.

¨ All computer applications and hardware related to performance of the essential functions of the job.

¨ Standard business arithmetic, including percentages and decimals.

¨ Recordkeeping, report preparation, filing methods and records management techniques.

¨ General office procedures, policies and practices, as well as knowledge of computer and other general office equipment.

¨ Basic budgetary principles and practices.

Skill In

¨ Typing from rough draft or printed text using a computer 45 words per minute.

¨ Analyzing and resolving office administrative situations and problems.

¨ Transcribing information from dictating equipment.

¨ Using tact, discretion, initiative and independent judgment within established guidelines.

¨ Communicating orally with internal staff, citizens, and other departmental staff in order to give and receive information in a courteous manner.

¨ Operating and routine maintenance of general office machines such as copiers, facsimile machines, telephone systems, and two-way radio base stations.

¨ Researching, compiling and summarizing a variety of informational and statistical data and materials.

¨ Applying logical thinking to solve problems or accomplish tasks; to understand, interpret and communicate complicated policies, procedures and protocols.

Mental And Physical Abilities

¨ Ability to read and interpret documents such as safety rules, operation and maintenance instructions, procedure manuals, and so forth.

¨ Ability to take and transcribe notes from short hand or dictation equipment (speed at the discretion of the supervisor).

¨ Ability to understand and carry out written and oral instructions, giving close attention to detail and accuracy.

¨ Ability to rapidly and accurately take and transcribe oral or tape dictation through the use of speed writing, shorthand, or dictating equipment (at the discretion of the supervisor).

¨ Ability to establish and maintain effective working relationships with others.

¨ Ability to draft and type correspondence.

¨ Ability to add, subtract, multiply and divide whole numbers, common fractions and decimals.

¨ Ability to deal with problems involving a few concrete variables in standardized situations.

¨ While performing the essential functions of this job, the incumbent is regularly required to walk, sit, use hands to finger, handle, or feel objects, to reach with hands and arms, and speak and hear.

¨ While performing the essential functions of this job the employee is occasionally required to lift and/or move up to 10 pounds.

Working Conditions

¨ Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust.

¨ The incumbent’s working conditions are typically moderately quiet.