Program Manager

This is highly administrative work which requires the ability to think critically, plan comprehensively and work independently. This position will require excellent organizational skills, promptness in meeting strict deadlines and the ability to function in a stressful/demanding environment. It will involve oversight and coordination of federally funded programs and may involve supervision of employees. An employee in this class is involved with planning, directing, monitoring, and evaluating activities associated with managing federal grant programs. The individual is required to ensure administrative efficiency and compliance with federal and local laws and standards.

An employee in this class will plan, develop, monitor and follow through on all aspects pertaining to the efficient management of federal programs, funding and reporting. This will involve but not be limited to adhering to local and federal laws, applying fiscal scrutiny and accounting practice. This employee will be required to take the initiative to generate information on new programs/projects which adhere to federal standards while fulfilling the goals of each.

Duties and Responsibilities

• Develops and writes grant proposals for Special Projects, and Programs offered by the agency;
• Reviews and processes federal program documentation to include grant applications, budgets, agreements, memoranda and letters;
• Participates in and maintains supervisory control over the technical and managerial aspects of program activities;
• Advises the Director on policy, programmatic and personnel decisions.
• Ensures compliance with detailed local and federal regulations;
• Prepares executive summaries and reports to be used for internal and external agencies;
• Collects and analyzes data on program effectiveness and prepares reports for management that reflect comprehensive assessment of program(s);
• Documents and recommends new procedures for better accountability, controls, recordkeeping and reporting for federal aid programs;
• Navigates complex federal procurement process to accomplish desired goals;
• Reviews all correspondence, and expenditure request forms for travel and purchases;
• Researches and identifies vendors and academic institutions that can fulfill the requirements of grant
• Provides technical assistance and advice to the Director;
• Assists in the development and presentation of information to be used for training and/or purposes as evidence in legal action.
• Performss other related duties as required.

Minimum Qualifications

• Masters Degree from an accredited college or university in Business Administration, Public Administration, Accounting or Finance, plus at least three (3) years experience working with federally-assisted programs (one of which should be in a supervisory or lead worker capacity); or
• Bachelors Degree from an accredited college or university in Business, Public Administration Accounting, or closely related field, plus at least five (5) years experience working with federally-assisted programs (two of which should be in a supervisory or lead worker capacity.

Position Factors

• Knowledge of all aspects of programs development;
• Knowledge of and ability to understand and implement programs within federal guidelines;
• Knowledge of Government Financial/Cost Accounting;
• Knowledge and ability to conduct training and seminar sessions;
• Ability to conduct research, write technical reports and grammatically correspondence
• Ability to navigate complex federal procurement processes;
• Ability to coordinate activities between federal program managers, top management and other federal and local government departments;
• Ability to follow evaluation designs;
• Ability to present ideas clearly and concisely;
• Ability to follow written and oral instructions.