HR And Admin Executive

• Reception

? Responsible for handling general telephone enquiries and walk-in visitors.

? Welcome visitors, seated them in the meeting room and offer them with drinks

• Customers Order

? Assist in order taking for Generic Beauty products supply.

? Forward all customers enquiries to respective departments.

• HR Support

? Regularly update and ensure accurate maintenance of HR-related information

? Assist with the necessary for a smooth onboarding for new hires including preparing

workstation, stationery, Company T-shirts if applicable, etc

? Update and review Whyze TMS and Mobile App monthly report

? Coordinate training for employees

• Admin Support

? Booking of air tickets for staff and cover them with travel insurance

? Booking of hotel for Malaysia and Vietnam colleagues in the absence of Mr Alan personal

assistant.

? Print name cards for staff and temporarily name card when necessary

? Update forms for daily use

? Handling of incoming calls, conveying and record message taken in respective record book

• Office Support:

? Operation and maintenance of office equipment

? Liaise for various contractors and service providers for repairs and maintenance in the

absence of Mr Alan personal assistant.

? Update of New and Existing Customer’s Database for mailing purposes

? Photocopy & distribute enquiry form to trainer & sales personnel after BA/Exhibition

? Open letter box every morning, collate, record and dispatch mail

? To ensure all copiers are loaded with paper for printing

? Check and order copier papers for printing , and envelopes for mailings

? Issue stationeries to staff on every 4th Friday of the month

? Monthly inventory report of copier paper, stationeries and postage usage.

? Record and post in/out-going mails in daily basis

? Prepare refreshment & stationery meal for company event.

• Marketing Support

? Check envelope & company letterhead stock level & arrange for printing

? Holiday message, On-hold message and Closure message

? Mail blast & Customer’s data

? Calendar, newsletter and CNY packet mailing

? Assist in day to day marketing collateral for delivery e.g. QR code card and poster printing

etc

• Others

? Assist in company meeting power point presentation

? Assist Mr Alan and booking of his air ticket and hotel booking in the absence of his personal

assistant.

• Any other ad hoc matter assign by Superior