Admin Affairs Senior Manager

Overview:

To oversee and enhance administrative services in order to support operational efficiency and employee needs within organizational policies and resource constraints.

Key responsibility:

Administrative Leadership & Strategy:

• Develop and implement the overall strategy for administrative areas (e.g., Legal, Procurement, Facilities and safety), aligning with organizational goals and objectives.
• Monitor and report on performance in order to identify areas for improvement and implement best practices.
• Collaborate with senior management to align administrative strategies with broader business objectives.

Administrative Operations:

• Oversee administrative operations, ensuring efficiency and adherence to company standards.
• Manage contracts, vendor relationships, and procurement processes to ensure cost-effective and compliant sourcing of goods and services.
• Ensure facilities and safety operations meet legal, health, and environmental standards, providing a secure and well-maintained work environment.
• Align administrative operations with business objectives, ensuring efficient resource allocation and budget management.
• Coordinate with departments to support their administrative needs effectively.

Risk Management & Compliance:

• Identify, assess, and implement risks strategies to mitigate potential impacts on the organization.
• Ensure compliance with all relevant legal, regulatory, and company standards across legal, procurement, and facility operations.
• Develop and enforce policies to uphold ethical practices and regulatory compliance.
• Collaborate with internal audit teams to review and enhance internal controls across admin areas.

Communication & Collaboration:

• Establish and maintain relationships with key internal stakeholders to align administrative services with organizational needs and goals.
• Serve as a point of contact for external partners and vendors, fostering strong, productive relationships.
• Facilitate cross-functional communication to enhance the effectiveness of administrative support provided to various departments.
• Act as a liaison between senior management and the administrative team, ensuring clear and consistent communication regarding strategic initiatives and service updates.

Policies, Processes & Procedures:

• Recommend improvements to departmental policy and direct the implementation of procedures and controls covering all areas of job activities so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service to customers.

People Management:

• Participate in the identification and recruitment of key talent.
• Manage, guide, and assist direct reports to perform their functional operations in accordance with set policies and procedures.
• Set performance objectives, provide necessary support, evaluate/appraise the team, and provide regular feedback on performance.
• Promote a high-performance working environment and promote AGC’s values.

Continuous Improvement:

• Stimulate subordinates and contribute to the identification of opportunities for continuous improvement of systems, processes and practices taking into account “international best practice,” improvement of business processes, cost reduction and productivity improvement.

Safety, Quality & Environment:

• Ensure compliance to all relevant safety, quality and environmental management policies, procedures and controls across the section in order to guarantee employee safety, legislative compliance and a responsible environmental attitude.