Junior Buyer

Job Details:

Permanent Full Time CUPE 1329

Posting Status:

Open to all current Town of Oakville employees and external applicants

Closing Date:

Applications for this position must be received at oakville.ca by no later than 11:59 pm on January 24, 2025

Job Responsibilities:

Working in a team environment, this position is responsible for procurement activity in an assigned group of commodities. Additional duties include:

• Prepare and Issues formal quotations, proposals and tenders, including coordinating or assisting in development of specifications, cost analyses and administration of assigned commodities;
• Processes assigned Town electronic requisitions, checking for proper control practices, pricing and approval
• Communicates in person, by telephone and in writing with staff in all of the Town’s Departments, Boards and Commissions and with the Region, other municipalities, business executives, consultants;
• Provides procurement support in a diverse and assigned group of commodities;
• Expedites outstanding orders;
• Manages an assigned number of annual contracts and is responsible for contract renewal negotiations and obtaining approvals
• Works in cooperation with the Sr. Procurement Coordinators and Intermediate Buyers as a buying team and assist where requested.
• Management of the purchasing inbox
• Point person for CIS purchasing related inquiries and training
• Back up to the Purchasing and Insurance Clerk including setting up bid documents, front counter coverage and assisting with risk management tasks as required
• Other duties as assigned

Qualifications:

• Community College Diploma in business or related field, with 1 to 3 years related purchasing experience.
• Completion of or working towards completion of PMAC (Purchasing Management Association of Canada) Level I and CIM Certification.
• Enrolment in OPBA (Ontario Public Buyers Association) would be an asset.
• Applicants must have the ability to respect confidentiality, display initiative, discretion, good judgment and deal effectively with the public.
• Excellent organizational, interpersonal and communication skills are required.
• Proficient word processing and spreadsheet skills are required. Procurement skills and experience are required.
• Applicants should be fully conversant with computerized systems used in automated purchasing and inventory control.

Please note that successful candidates, who are new hires and/or who have not performed in this position previously will be required to provide a satisfactory criminal record check dated within the last 30 days as a condition of employment.

DATED: January 9, 2025

This job profile reflects the general requirements necessary to perform the principal functions of the job. This does not include all of the work requirements of the job. Applicants are required to demonstrate through their application and in the interview process that their qualifications match those specified. The minimum threshold score for each of the testing and interview components of the recruitment process is 75%.

We thank all applicants and advise that only those selected for an interview will be contacted.