Executive Assistant

As the Executive Assistant, you will provide high level administrative support to the President & CEO and executive leadership team. Reporting directly to the President & CEO, you will be responsible for ensuring the efficient operation of the executive office. This role requires a proactive, hands-on approach while building strong relationships with leaders, employees, and external stakeholders to support business objectives and drive organizational success.

Key Responsibilities:

• Manage and maintain the team’s calendar, emails, calls, and other communications, ensuring prompt and professional responses
• Assist in the planning and execution of special projects, ensuring alignment with company goals and timelines
• Coordinate with various departments to gather information and provide updates on project progress
• Build and maintain relationships with key stakeholders, clients, and vendors to support the executive team’s objectives
• Maintain secure and organized records of all executive-level files and documents
• Plan and coordinate executive team events, off-sites, and team-building activities
• Manage team expenses, including submitting reimbursement claims and tracking budgets for department-related expenditures
• Liaise with the finance team to ensure timely processing of payments and invoices
• Represent the executive team professionally during interactions with others
• Provide back-up support to the Office Manager
• You will be required to work 5 days per week at our Corporate HQ in Mississauga.
• Other duties as required

Skills and Qualifications:

• Post-Secondary education in Business administration or related field
• 2-5 years’ experience in an Executive or administrative support role
• Advanced Office Software Proficiency: Microsoft Word, Excel, PowerPoint, Outlook, Teams, and scheduling software
• Proficiency in drafting, proofreading, and organizing documents, reports, and presentations
• Excellent interpersonal and communication skills and a natural ability to build trusting relationships
• Sensitivity to the needs of the executive team and others, fostering a positive and supportive environment
• A proactive approach to identifying opportunities to streamline processes or improve efficiency
• Expertise in scheduling and organizing meetings, appointments, and events for senior executives
• Strong organizational and time management skills are critical, enabling the candidate to manage multiple tasks simultaneously, prioritize effectively, and ensure all deadlines are met
• Handle sensitive information with the utmost confidentiality and professionalism
• Willingness to learn our industry

Rodan Benefits:

• Competitive salary and bonus
• Complete benefits package and group RRSP matching

Rodan Energy is strongly committed to diversity and equality of opportunity, we strive to create an environment that is welcoming and inclusive for everyone.

Rodan fosters a culture that promotes health and wellness and encourages work-life balance.

About Rodan:

At Rodan Energy our mission is Making Sustainable, Attainable. As a leading North American energy services company, we deliver valuable energy solutions that help our clients reduce their energy costs and GHG emissions, facilitate electrification, and enhance power grid efficiency. For over 20 years, Rodan Energy has been developing, enabling and managing grid connected energy resources. We are a trusted solutions provider to North America’s largest energy users, power producers and utilities.

Note: As part of the initial recruitment screening process, applicants must confirm that they are fully vaccinated against COVID-19.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Take your sustainable energy career to the next level at a company that makes sustainable attainable!

Rodan Energy Website | Twitter | LinkedIn