Executive Assistant
Job Description
We are seeking a highly organized and proactive Executive Assistant to support our team of Directors and Office Coordinator in a fast-paced environment. The ideal candidate will report to our Office Coordinator and possess exceptional administrative skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role requires a strong understanding of office management and the ability to maintain confidentiality while handling sensitive information.
A career with Cheshire is an opportunity to know that what you do matters. Every day.
Compensation
- Starting rate of pay $25.46/hour.
- PLUS, Mileage Reimbursed at $0.48/km as applicable.
Benefits For This Position Include
- Excellent Health Care Plan
- Registered Pension Plan Matching
- Paid Sick Time
- Discretionary Days
- Competitive Vacation Benefits
- Excellent Health & Safety Program
- Employee Rewards & Recognition Programs
- Employee Referral Bonus Program
- Opportunities for professional development by participating in organizational committees
- Attendance Reward Program
- Team Building Events
- Pet Friendly Environment
- Recognized Years of Service Awards
- Employee Assistance Program
Key Responsibilities Will Include, But Not Limited To
- Calendar Management: Schedule and coordinate meetings, appointments, and events for the executive(s).
- Communication: Act as a point of contact between the executive(s) and internal/external stakeholders; manage emails and correspondence.
- Travel Arrangements: Plan and book travel, including flights, accommodations, and itineraries.
- Document Preparation: Draft, edit, and proofread reports, presentations, and other documents.
- Meeting Support: Prepare agendas, take minutes, and ensure follow-ups are executed.
- Project Management: Assist in managing projects by tracking deliverables, deadlines, and key milestones.
- Confidentiality: Handle sensitive information with the utmost discretion.
- Office Operations: Provide program reports and stats as required, and other administrative tasks as needed.
Qualifications
- Proven experience as an Executive Assistant or in a similar role.
- Proficiency in Microsoft Office Suite and [other tools/software as relevant].
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- High level of professionalism and confidentiality.
- Post Secondary Education in Administration.
What You’ll Bring To The Role
- Enthusiasm and an entrepreneurial spirit.
- Proven experience as an office administrator, executive assistant or similar role.
- High energy and great at building relationships and treating people with respect and courtesy.
- Relentless focus on awesome stakeholders’ experience.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Professional demeanor and ability to maintain confidentiality.
- High level of integrity and discretion.
- Strong organization, attention to detail, time management and multitasking skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
- Familiarity with GoldCare.
- Excellent written and verbal communication skills and the ability to collaborate and use influence cross-functionally.
- Must have a reliable vehicle, and a valid Ontario driver’s license (minimum G2).
Please Apply If You Possess The Following
- A desire to make a difference in the lives of others, every day.
- 3 or more years in an Executive Assistant Position
- A valid Canadian Driver’s License and have regular access to a reliable vehicle
- Valid automobile insurance with liability coverage
- Ability to work Monday to Friday 8:30am till 4:30pm
Successful Candidates will be required to obtain a current Police Vulnerable Sector Check
Disclaimer: Artificial intelligence (AI) may be used in any of our recruitment processes. We cannot guarantee that the visibility of this job posting is unaffected by AI.